Job Details

HRIS Specialist

Position Number: 6442820
Location: Kennesaw, GA
Position Type: Business - Human Resources

HRIS Specialist

Job ID: 288517
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Provides comprehensive support to the HRIS (Human Resources Information Systems) team ensuring efficient HR operations. Responsible for data-related activities including data entry, data cleanup, audits and validation for all employees in the HR management system and related programs. Responsible for the input of employee data and verifying entries against supporting documentation, executing basic reports or queries, and validating output against system data. Follows established procedures for the management of employee records or other related HR data. Transfers paper documents from multiple sources into digital format, uploading to the electronic personnel file system ensuring accurate indexing. Ensures compliance with university, state, federal and other regulatory rules, policies and procedures. Maintains a high level of accuracy, timeliness, and confidentiality. Plays a crucial role in facilitating effective communication and service delivery within the HR department and to the university community.

Responsibilities

KEY RESPONSIBILITIES:
1. Enter, update and maintain employee data in the HRIS system with a high level of accuracy and confidentiality
2. Research and obtain additional information for incomplete or missing documents
3. Audit HRIS data regularly to ensure accuracy and compliance with compliance with university policies and procedures
4. Collaborate with cross functional HR team members as well as payroll, budget functions to ensure data integrity
5. Provide support to the HR team with administrative tasks and general inquiries related to employee records
6. Respond to queries for information and access relevant files
7. Collaborate with USG system office to troubleshoot system issues and escalate as needed
8. May assist with new employee orientation
9. Ensure relevant HR knowledgebase is current and accurate
10. Assist employees, including managers in understanding and applying HR policies and addressing inquiries related to HR processes, including net ID issues
11. Assist routinely with highly sensitive or confidential matters, while maintaining discretion as appropriate
12. Provide support to HR projects as assigned

Required Qualifications

Educational Requirements
Associate's degree from an accredited institution of higher education or an equivalent combination of education and experience

Required Experience
Two (2) years of human resources or related experience

Preferred Qualifications

Preferred Educational Qualifications
Undergraduate or advanced degree from an accredited institution of higher education

Preferred Experience
Higher education human resources experience
Experience managing HRIS platforms such as Peoplesoft, Workday or similar systems

Proposed Salary

The budgeted salary range is $20.00 to $24.00 per hour. Offers are based on relevant experience.

Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits

Knowledge, Skills, & Abilities

ABILITIES
Demonstrates trustworthiness and responsible behavior
Able to interpret and execute policies and procedures
Able to establish and maintain effective working relationships
Able to work independently and collaboratively with others within and outside Human Resources
Able to maintain objectivity and a high level of confidentiality and discretion when handling sensitive and confidential information
Able to regularly and continuously exercise administrative judgment and assume responsibility for decisions, consequences, and results
Able to handle multiple tasks or projects at one time meeting assigned deadlines
Strong customer service-oriented approach and ability to effectively communicate with all levels of University employees

KNOWLEDGE
Working knowledge of federal, state, and local laws and regulations in human resources.

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, organization, communication (verbal and written), time management, project management and presentation skills
Operate effectively within the organizational structure with excellent organizational and time management skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite and HRIS systems)
Strong attention to detail, accuracy and follow up skills
Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel

Background Check

Standard Enhanced
Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=288517&PostingSeq=1