Job Details

Student Affairs Operations Manager INTERNAL APPLICANTS JOB POSTING

Position Number: 6492351
Location: Haverhill, MA
Position Type: Student Affairs and Services

Student Affairs Operations Manager INTERNAL APPLICANTS JOB POSTING
**INTERNAL APPLICANTS JOB POSTING**

POSITION: Full-Time Student Affairs Operations Manager (Staff Associate): Student Affairs; Haverhill Campus; 37.5 hours per week, Monday through Friday, 8:30am - 4:00pm, on occasion, the individual appointed to this position may need to work some early evening hours to accommodate the work area; Non-Unit Professional Position

SUMMARY: Reporting to the Vice President of Student Affairs, the Student Affairs Office/Operations Manager, is a key confidential member of the Student Affairs Office collaborating with all departments across the College.

RESPONSIBILITIES:

Collaborate with leadership in the creation of new and review of existing Student Affairs policies and procedures including but not limited to preventing barriers to student enrollment and persistence.
Prepare, manage, and collaborate with Department leads and external stakeholders to facilitate meetings and events, including the creation of strategic materials to support discussion and decision-making and advance key objectives.
Collaborate with all department leads within the Student Affairs division in the development, writing, analyzing, editing, or management of department or college policies.
Review and prioritizes incoming documents and requests for information and drafts responses as needed.
Maintain the divisional budget, monitor spending, and provide quarterly budget reports to the VPSA.
Provide leadership and project management support to ensure timelines, deliverables, and outcomes align with institutional priorities.
Develop and promote consistent project management methodologies, toolkits, and best practices across the Student Affairs division.
Organize, actively participating in, and, at times, lead special projects as assigned by the VPSA
Manage Student Affairs grants, in collaboration with the grants office, to ensure timely reporting, accountability, and compliance.
Represent the VPSA as needed at college and/or state-level meetings/events
Processes office purchase orders as needed.
Coordinates and attends staff and direct reports meetings and other ad-hoc meetings and ensure appropriate follow-up actions are taken.
Oversees management of the VPSA's office including but not limited to maintaining effective, confidential department record-keeping and managing the VPSA's schedule and calendar by scheduling meetings/events.
At direction of VPSA, coordinates across all teams within the division for appropriate coverage to ensure efficient student support and customer service.
Create, review and edit confidential reports and documents as needed. Draft, edit, and proofread PowerPoint and/or Excel presentations.
Conducts research as requested and provides follow-up information on a variety of subjects.
Serves as the liaison between VPSA and reporting departments, as well as, stakeholders and external agencies.
Support the President's Office Manager by serving as a designated backup during absences or high-demand periods.
Approving timecards on behalf of the VPSA and other HR functions
Assist with large scale campus events as needed.
Other duties as assigned.

Job Requirements:
MINIMUM QUALIFICATIONS:

Bachelor's Degree or equivalent combination of education and experience
Minimum of 5 years of experience in an executive office environment and/or in an Office Manager role.
Budget management skills. Ability to read, analyze, and interpret common financial reports and legal documents.
Ability to think, reason, and make sound judgments on how responsibilities are completed in compliance with college standards and guidelines.
Ability to balance many projects at any given time.
Proven experience managing a critical project from initiation to completion.
Must have excellent verbal, written and interpersonal communication skills.
Ability to work well both independently with little or no supervision as well as part of a team.
Ability to multitask in a professional, courteous manner with a high level of efficiency and accuracy.
Ability to organize and maintain records, reports, and projects.
Excellent judgment and discretion in handling confidential information required.
Must be proficient in Microsoft Outlook, Word, Excel, and PowerPoint. Banner experience a plus.

PREFERRED QUALIFICATIONS:

Demonstrated experience in a diverse, multicultural environment and experience in higher education practices and procedures.
Bilingual (Spanish/English)
Experience working with and supporting a culturally diverse population.

EQUIVALENCY STATEMENT: Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.

BACKGROUND CHECK: Candidates will be required to pass a CORI and SORI check as a condition of employment.

Additional Information:
SALARY: Anticipated starting salary range is $80,000.00 - $85,000.00 annually with complete fringe benefit package including competitive health insurance, dental insurance, basic life insurance, long-term disability insurance, paid sick, vacation and personal leave, educational benefits for employee/spouse/dependents, and excellent retirement benefits.

ANTICIPATED START DATE: ASAP

To apply, click HERE