Job Details

Project & Process Portfolio Coordinator

Position Number: 6526124
Location: Madison, WI
Position Type: Assessment, Accreditation, and Compliance

Project & Process Portfolio Coordinator

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
August 29, 2025

Application Deadline:

Salary Information:
$77,655 - $90,719

Department:
Strategic Integration and Initiatives

Job Description:

Madison College is excited to announce the position of Project & Process Portfolio Coordinator. The Strategic Projects and Initiatives (SPI) unit supports transformational change that improves the student experience through the coordination and facilitation of strategic projects and initiatives. In addition to providing direct change management services to business units across the organization, the Project & Process Portfolio Coordinator also performs administrative functions to support the operational efficacy of the SPI unit. Administrative responsibilities include overseeing and coordinating the operational functions of the SPI unit, promoting efficient workflows and effective communication internal and external to the team, and serving as the first point of contact for general matters relating to the Strategic Projects and Initiatives unit.

The primary focus for this position over the next twenty-four months will be working hands-on to aid in the successful implementation of Workday Student.

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team!

REQUIRED DOCUMENTS/DEADLINE: This position will be open until filled, with a first review date of September 21, 2025, at 11:59 pm. After this date, the recruitment may close without further notice. Failure to submit these documents by the first review date will render your application ineligible.

1. cover letter

2. resume

This is a full-time, exempt, 52 weeks per year position. General working hours will be Monday through Friday from 8:00 a.m. - 4:30 p.m. This position has the option of working three days remote, two days on campus, subject to change per college policy.

Madison College provides a generous benefits package of vacation, holidays, health/vision/dental/life insurance options, and you will be able to participate in the Wisconsin Retirement System (WRS). The employee selected will serve a twelve (12) month introductory period. This position does not offer a relocation package.

Duties/Responsibilities include:

Provide process improvement and change management services to enhance institutional effectiveness and student services.
Facilitate strategic initiatives, optimize operational workflows, and collaborate with stakeholders to align projects with institutional priorities and support the successful implementation of transformative initiatives.

Assist business units with examining and documenting current state, researching best practices, and managing change to achieve ideal future state.
Lead cross-functional teams to support Madison College's transformational change efforts by facilitating change initiatives within Student Affairs and other student-facing areas.
Beyond the current hands-on work, this position will eventually lead the daily operations of the Strategic Projects and Initiatives unit by managing the unit's portfolio of work.
- Manage SPI's portfolio of work: scope future work, estimate resource allocation, facilitate project intake, triage, and prioritization processes; ensure alignment of team members' expertise with work assignments; balance team members' workloads to optimize capacity and ensure internal equity.
- Guide the operational effectiveness of the Strategic Project and Initiatives unit through the development of operational policies and procedures.
- Conduct post-project evaluations.

Knowledge, Skills & Abilities:

Knowledge of project management, change management and business process analysis methodologies and tools.
Knowledge of organizational strategy, operational effectiveness and process improvement principles.
Skill in evaluating complex business processes, identifying improvement opportunities and implementing strategic solutions.
Skill in data analysis and interpretation.
Ability to manage multiple projects, prioritize competing demands and allocate resources.
Ability to assess, develop and refine operational policies and procedures.
Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment.
Skill in effectively and respectfully communicating with others.

Minimum Requirements:

Education:
Bachelor's Degree required. An Associate's Degree may be considered with equivalent additional work experience.
Experience:
4-6+ years of relevant, professional and progressive work experience.
Preferred: Familiarity with enterprise technology solutions used in higher education environments, such as Workday Student or familiarity with higher education practices that promote student success and operational excellence.

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

To apply, visit https://madisoncollege.wd5.myworkdayjobs.com/en-US/jobsatMadisonCollege/job/Truax-Campus-Madison/Project---Process-Portfolio-Coordinator_R0005581

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning - offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around - once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer: https://madisoncollege.edu/careers
Learn More about Madison College: https://madisoncollege.edu/about

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.