Job Details

Program Coordinator OTA & PTA Programs

Position Number: 6587191
Location: Orem, UT
Position Type: Health - Physical & Occupational Therapy

Program Coordinator OTA & PTA Programs

Salary: $46,080.00 - $54,212.00 Annually
Job Type: FT Exempt Salaried Staff
Job Number: FY2604952
Closing: 10/6/2025 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: VP Academic Affairs

Position Announcement

Utah Valley University is seeking a dynamic Program Coordinator to support the Occupational Therapy Assistant (OTA) and Physical Therapist Assistant (PTA) programs. Under the direction of the Program Directors, this position provides vital administrative, fiscal, and operational support for faculty, staff, and students.

Key responsibilities include managing the skills lab and simulation areas, coordinating program schedules, overseeing equipment and supplies, and supporting admissions, recruitment, and promotional efforts. The coordinator also organizes information sessions, interviews, orientation, and graduation events, while maintaining program data for accreditation and advisory needs. Additional duties involve budget and purchasing management, hiring support, supervision of part-time staff, and management of program websites and social media accounts.

This is an excellent opportunity to join a growing department and play a key role in advancing the mission of UVU's OTA and PTA programs.

Summary of Responsibilities

Clinical Lab: Works closely with program faculty regarding the vision and mission for the lab. Forecasts current and future equipment requirements and student needs within lab/simulation courses. Supervises lab setup and takedown of equipment, supplies, and other resources as needed, while minimizing student/faculty downtime during scheduled lab sessions. Using current manufacturer recommendations ensures function tests during setup and rehab during breakdown. Conducts preventative maintenance on equipment as needed. Maintains inventory and working knowledge of patient simulators, patient monitors, skills trainers, and other training equipment. Assists with scheduling lab instructional sessions and open lab periods. Coordinates, plans, and sets up practical tests, including equipment and supplies.
Admission Management, Marketing, and Recruitment: Coordinates student applications and admission management for the program, including marketing, recruitment, website management, planning, and execution of information sessions, applicant processing, and pre-testing. Coordinates interview days and orientation of the accepted cohort. Reviews all verified applications with advising and the transfer office, and communicates with all applicants. Processes post-program acceptance documentation for all students, including immunizations, background checks, and drug screening. Manages wait list and admissions changes. Attends informational and tabling events on campus and in the community to promote the OTA and/or PTA programs. Maintains program social media and websites. Creates marketing strategies and events in cooperation with the Department Chair and faculty.
Financial & Administrative: Coordinates the preparation and submission of various reports and documents, including new hire paperwork completion and submission, requisitions, purchase orders, index tracking, and reconciliations. Acquires supplies following university procurement procedures to ensure the efficient and uninterrupted operation of the labs. Establishes, updates, and maintains files on inventory ordering, receiving, billing, and distribution. Develops budget plans and expenditure reports and provides guidance to ensure compliance regarding proper use of funds, purchasing rules, and pro card expenses. Prepares and manages lab budget based on faculty input and forecasted inventory needs. Participates in grant preparation with faculty to augment the inventory of equipment. Manages, prepares, and submits ePAFs and eSAFs for instructors. Provides administrative support for the program, meetings, and special projects.
Other duties as assigned.

Qualifications / Licenses / Certifications

Graduation from a regionally accredited institution with a bachelor's degree in a healthcare-related field. A combination of education and full-time work experience in a related field totaling a minimum of six years may also be considered.

Preferred Qualifications:
Experience with lab/simulation equipment and education.

Knowledge / Skills / Abilities

Knowledge

Knowledge of management principles, including organization, prioritization, effective problem-solving, and good critical-thinking capability.
Knowledge of academic programs in higher education.
Knowledge of social media platforms and how to use each effectively.
Knowledge of effective recruiting and marketing techniques.
Working knowledge of lab education practices.
Working knowledge of equipment and the latest trends.

Skills

Excellent organization, time management, and communication skills (both verbal and written).
Skilled in programs and software applications supporting productivity, scheduling, and reporting.
Skills in data collection and creating reports.
Excellent interpersonal, collaborative, and customer service skills.
Effective use of time and autonomous decision-making skills.

Abilities

Ability to plan, coordinate, and implement program equipment requirements.
Ability to adapt to changes in educational standards and technology.
Ability to stock and maintain the inventory of lab supplies and equipment needed for simulation and skills lab use through the university procurement process and other methods.
Ability to maintain and repair lab and simulation equipment to ensure proper function.
Ability to create and implement program marketing events.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/5088180/program-coordinator-ota-pta-programs

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