Job Details

INTERIM Assistant Director of Donor Relations & Community Engagement Canvass Form

Position Number: 6591478
Location: Kentfield, CA
Position Type: Development and Fund Raising

INTERIM Assistant Director of Donor Relations & Community Engagement Canvass Form

Salary: $124,848 to $133,740 annually
Closing Date:
Job Type: Full-time
Location: Kentfield & Indian Valley (Novato) - In Person, CA

Description

Priority Screening Date: October 13, 2025

Open Until Filled
All application materials must be received by the Priority Screening Date in order to be considered during the initial screening. Applications received after this date may be considered thereafter at the discretion of the College until the position is filled.
POSITION OVERVIEW
Under general direction, supports the Director of Advancement in planning and implementing donor and community engagement strategies for the District and Foundation. Leads donor stewardship, cultivation events, annual campaigns, communications, and Board engagement initiatives. Manages Advancement database integrity and reporting, supports grant and communications efforts, and serves as a key liaison to the Foundation Board and community partners to expand awareness and philanthropic support for College priorities.

DISTINGUISHING CHARACTERISTICS
An Assistant Director of Donor Relations and Community Engagement is distinguished from a Director of Advancement in that the incumbent provides operational leadership in donor relations, annual giving, cultivation events, Board engagement, and communications, while working under the general direction of the Director of Advancement, who has ultimate responsibility for strategic planning, budget, staffing, and overall Advancement leadership.

COMMITMENT TO DIVERSITY
College of Marin is committed to cultivating a proactively supportive, inclusive, and accountable environment where equity, equity-mindedness, anti-racism, and social justice is valued, centered, and practiced. Our mission is to employ qualified administrators, faculty, and staff members who are dedicated to student success and committed to an inclusive, anti-racist campus culture that demonstrates sensitivity to and respect for a diverse population.

We serve a county population of approximately 250,000 residents. Based on Fall 2024 credit enrollment data, the diversity of students at the college includes greater representation than the county with regards to enrollment by Hispanic/Latinx (36% of enrollment), Asian (7%), Black/African American (3%), White (44%), and Multi-racial (7%) students. Our high-quality education and training at the College are made possible by its faculty and staff who are committed to excellence. As of Fall 2024, COM's workforce includes Hispanic/Latinx (17%), Asian (7%), Black/African American (5%), White (57%), and Multi-racial (3%) employees.

College of Marin is an equal opportunity employer and does not discriminate in employment on the basis of, or perception of, race, ethnic group identification, ancestry, color, religion, age, sex, national origin, sexual orientation, physical disability, mental disability, gender, gender identity, gender expression, marital status, medical condition, genetic information, genetic condition, status as a veteran, and is subject to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, Civil Rights Act of 1991, Americans With Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. In accordance with Executive Order 11246 (as amended), COM is an Equal Opportunity Employer.

Essential Functions

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Assists in planning, organizing, directing, controlling, integrating, and evaluating the work of the Advancement Office; with assigned employees, develops, implements and monitors long-term plans, goals and objectives focused on achieving the District's mission and priorities; manages and directs the development, implementation and evaluation of plans, policies, systems and procedures for fundraising to achieve annual goals, objectives and work standards.
Assists and participates in the development of and monitors performance against the Advancement Office's annual budget; administers the department budgets, develops financial projections and statistical reports as required; approves purchase requests for supplies and equipment; ensures the department's cash handling and fiscal matters are handled in accordance with District policies and regulations as well as appropriate state and federal laws and regulations.
Develops and supports the planning and execution of fundraising and donor engagement initiatives to achieve annual Advancement goals, including individual giving operations, including donor research, prospect screening, portfolio management, and the development of major gift proposals and reports.
Develops and implements donor cultivation, acknowledgement, and stewardship strategies; ensures proper tracking of donor engagement in Advancement systems, including overseeing Advancement CRM/database management for accuracy, reporting, segmentation, and acknowledgement processes.
Assists in the development and management of government, foundation, and corporate giving, including identifying, researching, writing, and submitting letters of intent, full grant proposals, applications, and reports with required budgets and financial reports qualification.
Assists with the annual direct mail and online solicitations; works with support staff to ensure the production and fulfillment of appeals to encompass list segmentation, design, printing, mail production, and content uploads; engages and provides direction to staff and vendors including graphic designers, printers, mail house and webmaster, as necessary.
Serves as staff liaison to the Foundation Board, supporting recruitment, engagement, and fundraising participation, including representing Advancement Office at community meetings, donor events, and other external engagement activities.
Oversees the constituent relationship (CRM) database to ensure accuracy and integrity of data collection; supervises regular maintenance of prospect/donor records to ensure accurate information for contacts, biographies, meetings, gift entry and acknowledgements.
Coordinates fund development, marketing, and communications, including electronic and print communications, social media, networking, and event announcements; conducts surveys to measure and evaluate the impact and outcomes of fundraising and donor development efforts.
May perform full management and supervisory activities in the Advancement Department, subject to Director concurrence and in accordance with applicable policies, which includes selecting and training new employees; planning, assigning, scheduling, monitoring and evaluating completed work; approving overtime/compensatory time; preparing and signing employee performance evaluations; recommending salary/classifications; managing performance problems and taking appropriate disciplinary action; performing related management and supervisory activities including recognition of unit and individual performance.
Makes presentations to the Board of Trustees, Cabinet and other groups; represents the District and presents at community meetings and events and at local, regional, state and national conferences, meetings, workshops and training seminars.
Fosters an environment that embraces equity-minded practices, integrity, trust and respect; supports, implements and promotes compliance with the College's Diversity and Equal Employment Opportunity Plan in all aspects of employment and education.

OTHER DUTIES

Performs related duties as assigned.
Works evenings and weekends as required for donor and community events.
Refers people to other offices, services, campus locations and resources as appropriate
May act in the absence of the Director.

Requirements & Desirables

REQUIREMENTS

Education and Experience:

Graduation from an accredited four-year college or university with a bachelor's degree strongly preferred; and
At least three years of progressively responsible experience in advancement, fundraising, donor relations, or community engagement; or
An equivalent combination of training and experience; and
Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, sexual orientation, and ethnic backgrounds of community college students.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

Principles and practices of donor relations, stewardship, annual giving campaigns, and fundraising events.
CRM/database systems, donor prospecting tools, list segmentation, and acknowledgement processes.
Communications and public relations practices, including print and digital campaign tactics.
Fundraising and nonprofit compliance standards related to donor recognition, recordkeeping, and gift processing.
Community engagement and volunteer/Board development practices.
Safety policies and safe work practices applicable to the work being performed.
Board Policies, Administrative Procedures, Human Resources procedures and collective bargaining agreements.
Principles and practices of Equal Employment Opportunity in hiring, retention, performance and advancement.

Skills and Abilities to:

Understand and be sensitive to and respectful of the diverse academic, socio-economic, ethnic, cultural, disability, religious background and sexual orientation of community college students, faculty and staff.
Plan, organize, direct and evaluate the programs and activities of the Advancement Office.
Create and execute comprehensive strategic Fund Development Plans for nonprofit organizations in an academic setting; demonstrated record of success in a variety of fundraising activities and in achieving fundraising goals.
Relate effectively and develop positive relationships with a broad range of organizational stakeholders.
Communicate effectively, make presentations and represent the Advancement Office and the District in negotiations and dealings with donors, partners and the community.
Conduct research, interpret data and present reports, proposals and recommendations clearly, logically and persuasively to diverse audiences.
Select, motivate and evaluate staff and provide for their training and professional development.
Understand, interpret, explain and apply applicable rules, regulations, policies and procedures, laws, codes and ordinances.
Organize, set priorities and exercise expert, independent judgment within areas of responsibility.
Develop and implement appropriate procedures and controls.
Prepare clear, concise and comprehensive correspondence, records, reports, studies and other written materials.
Operate a computer and use standard business software.
Establish and maintain cooperative and effective working relationships with others.

CONDITIONS OF EMPLOYMENT
Prior to employment, the selected candidate will be required to complete the following:

In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
Criminal Justice/Fingerprint Clearance.
California Education Code, Section 87408.6 requires persons employed by a community college in an academic or classified position to submit to a TB risk assessment developed by CDPH and CTCA and, if risk factors are present, an examination to determine that he or she is free of infectious TB; initially upon hire and every four years thereafter.
DISASTER SERVICE WORKERS: All Marin Community College District (MCCD) employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the MCCD requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. For more information, please see the MCCD Emergency Operations Plan.
Candidates applying for positions with the Marin Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

Supplemental & Salary Information

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Physical Demands:
While performing the duties of this class, employees are regularly required to communicate with others in person, over the phone and electronically; move about the office and campus; operate a computer and other office productivity machinery; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 10 pounds. Specific vision abilities required by this job include the ability to observe details at close range.

Mental Demands:
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; use math and mathematical reasoning; observe and interpret people and situations; learn and apply new information and skills; perform highly detailed work; work on multiple, concurrent tasks with frequent interruptions and under intensive deadlines.

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.
Employees work under typical office conditions subject to frequent public contact and interruption and to intermittent exposure to individuals acting in a disagreeable fashion.
The employee may be required to travel to locations other than assigned work site, and occasional evening, holiday and/or weekend work may be required.

REQUIRED APPLICATION DOCUMENTS
The following documents must be attached to your application in order to render it complete. Use the Attachment Type indicated in parentheses when making your attachments.

Cover Letter (cover letter): describing what motivated you to apply for this position, including how you meet the Minimum Qualifications and how you are prepared to perform the essential functions as outlined in the posting. In your response, please highlight your commitment to advancing equitable outcomes, particularly in addressing the needs of disproportionately impacted student populations. Include specific examples of how your background, professional experiences, and values align with the institution's goals of diversity, equity, inclusion, and student success.
Resume (resume)
List of at least three (3) professional references (references), including name, organization, phone & email. Must include: a.) current/most recent supervisor; b.) one colleague/co-worker from your current/most recent department; and c.) one reference of choice. References will not be contacted unless you are selected as the final candidate for the position.
Transcript conferring Bachelor's degree or showing whatever coursework you have completed and are using as the basis for your application as described in Requirement #1, above. (transcript)

SALARY INFORMATION
FLSA Status: Exempt
Salary Grade: M43
Full Salary Range: $124,848 to $158,844 annually.
Starting Salary Range: $124,848 to $133,740 annually (Step 1 to Step 3). Background and experience will determine placement. Step 3 is the maximum entering step.

Please refer to the Management Salary Schedule on our Human Resources website for detailed information.

CLASSIFICATION CATEGORY
The Assistant Director of Donor Relations & Community Engagement is a classified administrative position, in compliance with all applicable sections of the California Education Code. Classified administrative employees are employed subject to the terms and conditions set forth in the individual's employment agreement with the District.

SELECTION PROCESS

Please be sure to review the Required Application Documents section above to ensure that you are attaching everything required. Incomplete applications will not be accepted.
Applicants selected for interviews will be contacted separately to schedule an interview appointment with the screening committee. Applicants will be notified of their status, either way, following the screening process.
This position performs its duties on both the Kentfield and Indian Valley (Novato) campuses, so if not already residing within the Bay Area, the successful candidate must be willing to relocate. Regrettably, College of Marin is not able to offer reimbursement for travel or relocation at this time.

HEALTH, WELFARE and FRINGE BENEFITS
Marin Community College District (MCCD) offers a generous suite of health, welfare, and fringe benefits for benefit-eligible full-time Classified Administrators, including:

Medical Insurance: The District offers three plan options through each carrier; Kaiser and Blue Shield. Effective 10/01/2025, the District's contributions for medical insurance coverage are as follows:
- Employee-only: $1,700/month
- Employee plus one dependent: $2,400/month
- Employee plus two or more dependents: $2,900/month

Dental Insurance: Delta Dental coverage for employee and dependents (premium paid by MCCD).
Vision Insurance: VSP coverage for employee and dependents (premium paid by MCCD).
Sick Leave: Accrues on an annual rate of 10 days per year; possible additional sick leave is accruable for work assigned during intersession.
Retirement Pension Plan (CalPERS): MCCD contributes 26.81% of employee's creditable earnings to CalPERS on a monthly basis (2025/2026). Vested after five (5) years. Mandatory employee contribution for 2025/2026 is 7% - 8%, depending on original date of membership and prior membership status.
Voluntary Retirement Savings Plans: Additional tax-advantaged 403(b) or 457(b) retirement savings plans are also offered.
Basic Life & AD&D Insurance: $50,000 (premium paid by MCCD)
Voluntary Life Insurance: Coverage for employee, spouse and/or child(ren) (employee-paid)
Long-Term Disability: (premium paid by MCCD)
Short-Term Disability: (premium paid by MCCD)
Voluntary AD&D Insurance: Coverage for employee, spouse and/or child(ren) (employee-paid)
Other Employee-Paid Benefits: Flexible Spending Accounts (FSAs); pet insurance; Employee Assistance Program (EAP).

Benefits Available through Selected Medical Plan (no cost to employee):
KEY: ALL = All members eligible; BS = Blue Shield members eligible; KA = Kaiser members eligible

24/7 Helpline through the Employee Assistance Program (ALL)
Expert Medical Opinions through Teladoc (ALL)
24/7 Physician Access through MD Live (BS)
Generic Medications through Costco (BS)
Enhanced Cancer Benefit through Contigo Health (BS)
Hip, Knee, and Spine Surgical Benefit through Carrum Health (BS)
Personal Health Coaching through Vida Health (BS)
Physical Therapy for Back and Joint Pain through Hinge Health (BS)
Discounts for Gym memberships, Hearing Aids and LASIK Eye Surgery (BS)
ClassPass: Kaiser Permanente has teamed up with fitness industry leader ClassPass to make it easier for employees to exercise from the comfort of their homes (KA).

For more information regarding MCCD's comprehensive benefit plans, please see our Marin Community College District 2025/2026 Employee Benefit Guide (Download PDF reader).

To apply: https://www.schooljobs.com/careers/collegeofmarin/jobs/5086923/interim-assistant-director-of-donor-relations-community-engagement?pagetype=promotionalJobs