Job Details

Undergraduate Program Coordinator

Position Number: 6593820
Location: Seattle, WA
Position Type: Academic Advising

Undergraduate Program Coordinator

Seattle University

Undergraduate Program Coordinator

FLSA Status: Nonexempt

Months Per Year: 12

Employment Status: Full-Time

Work Model: Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

Purpose:

The position-holder is responsible for coordinating the planning, promotion, and successful implementation of departmental and student-related academic programming and communications. Work Schedule: Full-time during the Academic Year (10 months) and Part-time during the Summer (2 months).

Essential Job Functions:

Student Academic Planning and Coordination (30%):

Work in coordination with the administrative assistant and the College of Arts and Sciences professional advisors and departmental advisors to coordinate and triage the needs of Psychology students to plan necessary coursework for on time graduation.
Analyze student registration needs each quarter with pre-registration survey.
Explain different undergraduate degree options/requirements to prospective students.

Coordinate Undergraduate External and Internal Practicum Placements (20%):

Maintain relationships with current sites and supervisors.
Investigate new placement options across industries that employ and/or train psychologists (both inside and outside of the academy).
Facilitate student evaluations with site supervisors.
Be first point of contact for site supervisors to contact with questions.

Coordinate Departmental Conferences and Events (25%):

Coordinate and broadly publicize colloquia each quarter with outside speakers (recruited by chair).
Coordinate with academic calendar to coordinate events.
Organize two existing departmental research conferences, hosting 30-40 research presentations across our undergraduate and graduate programs.
Coordinate with instructors of courses, as well as mentors of graduate research theses, to identify scheduling needs, including program timing (e.g., student schedules).
Communicate with our faculty to identify and train emcees and point-persons for the event, as well as the roles of student workers.
Produce and format research conference promotional materials for our website, social media, and any relevant handouts (e.g., programs).
Manage faculty, instructor, and student inquiries.
Other event coordination.
Reserve rooms, technology, and catering, as needed.
Engage in day-of event coordination involving room, signage, and technology set-up, welcoming students, attendees, and presenters to event.
Technological facilitation of online event sessions, as needed.

Front Desk Work (15%):

This position will manage the physical outward facing front desk of the department, including taking walk-in questions from students, supervising student workers (in coordination with the administrative assistant), and answering the phone.

Website Maintenance, social media, and External-facing Communications (5%):

Maintain the departmental website in coordination with the Director of Marketing and Communications in the College of Arts and Sciences.
Tracking and posting student awards/featured students and faculty.
Collating and managing alumna news (see also: alumna outreach).
Posting colloquia and related information (nationally recognized speakers, advertised to university).
Tracking and posting employment, volunteer opportunities, and general communications via website and social media.
Draft, edit, and proof-read website documentation and communications, for multiple audiences (parents, prospective students, etc.).
Design and manage websites via the university's content management system.
Provide technical assistance and coordinating more complex assistance with IT Services.

Regular Alumni Outreach (5%):

Work in coordination with Seattle University Alumni Relations to engage in alumni outreach.
Through this outreach, create a repository of information, including data on post-graduate employment, graduate school admissions, post-graduate activities, etc..
Collate a network for career planning/mentors/job contacts, etc. with our alums and keep updated through regular contact.
Use online platforms to coordinate networks (e.g., LinkedIn).

Marginal Job Functions:

Other tasks as assigned.

Qualifications

Bachelor's degree or some college with four or more years of progressively responsible experience in program coordination or an equivalent combination of education and experience.
Ability to work independently with little supervision, as well as on team-oriented projects.
Ability to successfully complete an online computer skills assessment administered by the Office of Human Resources.
Software in the assessment includes: MS Word, MS Excel, and MS PowerPoint. In addition, ability to manage scheduling software via MS Outlook and to update websites using a content management system.
Strong interpersonal skills with the ability to interact with diverse groups of people with a professional demeanor and to manage confidential information.
Ability to communicate effectively by telephone, in person, and via written communication.
Strong writing and editing skills as well as highly organized and detail-oriented.

Preferred Qualifications:

Experience with database software.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $48,536 - $50,719

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Hybrid Eligible

This position may be eligible for a hybrid schedule after successful completion of an introductory work period of 3-6 months. This may mean that a hybrid eligible role will begin on-campus initially and then will transition to hybrid format following onboarding and training. Flexible work plans are subject to periodic review and may be changed or terminated at any time for any reason at the university's discretion.

To apply, please visit: https://seattleu.csod.com/ux/ats/careersite/8/home/requisition/2962?c=seattleu