Job Details

Administrative and Events Coordinator, BioFrontiers

Position Number: 6604972
Location: Boulder, CO
Position Type: Conference and Events Administration

Administrative and Events Coordinator, BioFrontiers

Requisition Number: 67624
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Part Time
Posting Close Date: 06-Oct-2025
Date Posted:

Job Summary

The BioFrontiers Institute encourages applications for an Administrative & Events Coordinator! This role is responsible for event and meeting management and administrative and operations support for the BioFrontiers Institute.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

At the BioFrontiers Institute, researchers from the life sciences, physical sciences, computer science, and engineering are working together to uncover new knowledge at the frontiers of science and working with industry to transform their discoveries into new tools. The BioFrontiers Institute is uniquely defined both by our excellent faculty, research, and leadership and by the scientific and geographical ecosystem that empowers our work. BioFrontiers has a unique "frontier" culture that allows our researchers to explore new areas of bioscience by employing the resources and talents across the Institute and the university system. The Institute integrates faculty members from eleven academic departments, allowing them to work across fields. BioFrontiers drives innovation without boundaries.

What Your Key Responsibilities Will Be

Event and Meeting Management

Schedules, plans, and coordinates all Institute-level meetings, events, seminars, symposia, and faculty recruitment. Activities include managing procurement and logistics and handling event set-up and clean-up. Meetings may include advisory board meetings, faculty council meetings, staff meetings, donor meetings and events, and internal groups and committees.
Coordinates and administers annual staffing events, employee recognition and engagement events, and staff social events.
Processes requests for approvals and ensures compliance with CU policies; establishes and monitors budgets; coordinates logistics and scheduling; liaises with speakers and invited guests; organizes staff, students, volunteers, and speakers; identifies vendors; coordinates catering; expedites reimbursements; and provides any necessary post-event follow-up and reporting.
Manages all travel and logistics associated with meetings, events, and faculty recruitment. This includes honoraria, pre-travel authorization, flight/hotel/ground transportation reservations, and post-trip reimbursement.

Administrative and Operations Support

Coordinates BioFrontiers council membership and voting processes. Ensures compliance with bylaws.
Provides administrative support to BioFrontiers Directors and staff (including managing Outlook calendar invites, email correspondence, meeting room reservations, coordinating with building staff, procurement, and logistical support).
Assists with student recruitment and serves as backup or provides occasional assistance for events organized by the BioFrontiers Education team.
Serves as backup for routine institute communications.

What You Should Know

This position will be on-site to support meetings and events, including occasional mornings, evenings, and weekends. This position offers the occasional opportunity to work remotely.

What We Can Offer

The annual hiring range for this 50% position is $24,000-$29,200.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be collaborative. Be supportive. Be Boulder.

What We Require

A bachelor's degree or an equivalent combination of education and experience.

What You Will Need

Excellent interpersonal skills.
Responsible and self-motivated. Ability to proactively solve problems and efficiently manage multiple tasks.
Outstanding organizational skills and attention to detail.
Proficient with MS Office software (Word, PowerPoint, Excel, Outlook).

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time. Please apply by 10/6/25 for consideration. Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Administrative-and-Events-Coordinator-BioFrontiers/67624