Job Details

Recruitment Experience Coordinator

Position Number: 6726100
Location: Waco, TX
Position Type: Admissions/Enrollment

Recruitment Experience Coordinator

Job Identification: 19588
Posting Date: 11/14/2025, 07:27 PM
Job Schedule: Full time
Locations: 700 S University Parks Drive, Waco, TX, 76706, US
Degree Level: Bachelor

Job Description:
What We're Looking For

The Recruitment Experience Coordinator serves as the primary host and logistical lead for prospective students and guests visiting Baylor University with an interest in specific academic programs. This position is responsible for planning, coordinating, and executing personalized visit experiences that reflect Baylor's mission, academic excellence, and signature hospitality. The Coordinator plays a pivotal role in shaping enrollment outcomes by effectively communicating Baylor's distinctive value, demonstrating why a Baylor education is a transformational investment and how it stands apart from other institutions. Through authentic storytelling, detailed coordination, and relational engagement, the Coordinator helps visitors envision themselves as part of the Baylor community. From initial inquiry through post-visit follow-up, the Coordinator ensures each guest receives a seamless, high-touch experience that showcases Baylor's strengths and builds meaningful connections with the academic community.

A bachelor's degree and two years of work experience are required. Five years of relevant experience is preferred.

Additional experience or education will be considered in lieu of one another.

The successful candidate will exhibit the following skills, abilities and other characteristics:

Experience in event coordination, recruitment, higher education, hospitality, or a related field
Excellent interpersonal, verbal, and written communication skills with a warm, professional demeanor
Proven ability to manage complex schedules and multiple projects simultaneously with strong attention to detail
Commitment to providing exceptional customer service and representing Baylor with excellence
Ability to collaborate effectively with faculty, administrators, students, and external stakeholders
Experience in higher education recruitment, admissions, campus visit programming, or academic events
Familiarity with CRM systems or event management tools
Strong understanding of Baylor University's culture, mission, and academic landscape

A valid US Driver License with a clear driving record of at least two years is required.

Must be able to travel outside of the state of Texas.

Applicants must currently be authorized to work in the United States on a Full-Time basis.

What You Will Do

Coordinate and manage all aspects of academic program visits, including scheduling, logistics, hospitality arrangements, and on-site hosting for prospective students, families, VIPs, alumni, and partners
Serve as the primary liaison between Undergraduate Admissions and academic departments to design tailored visit itineraries that reflect guests' academic and personal interests
Develop and maintain strong relationships with faculty, staff, and student ambassadors to enhance collaboration and ensure consistent, high-quality visit experiences
Provide proactive and personalized communication before, during, and after visits, ensuring guests feel informed, valued, and connected to Baylor
Lead the coordination of special program events, high-profile visits, and recruitment initiatives that involve academic units or external partners
Effectively convey Baylor's mission, academic excellence, and distinctive value proposition to help visitors understand why Baylor stands apart from other institutions
Analyze visitor feedback, participation data, and engagement outcomes to identify trends and recommend strategic improvements to the academic visit experience
Collaborate with the central Campus Visits and Communications teams to align messaging, processes, and standards across all campus visit experiences
Assist in developing training materials and best practices for departmental liaisons and student hosts to uphold Baylor's excellence in hospitality
Maintain a comprehensive understanding of Baylor's academic programs, facilities, student life, and distinctive mission to effectively represent the university during visits
Contribute to divisional goals related to recruitment, yield, and guest satisfaction by coordinating experiences that support Enrollment Management's strategic priorities
Oversee logistical details such as parking, catering, room reservations, and signage for academic program visits and events
Perform all other duties as assigned to support Baylor's mission
Ability to comply with University policies
Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!

About Us:
Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.

To apply, visit https://ejof.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/BaylorCareers/job/19588