Job Details

Career Technical Education Compliance Specialist

Position Number: 6858089
Location: Pasadena, CA
Position Type: Sponsored Programs, Grants, and Contracts

Career Technical Education Compliance Specialist

Pasadena City College

Salary: $80,951.28 - $89,248.80 AnnuallyCFT-53

Job Type: Full-Time

Job Number: 09556

Location: Pasadena, CA

Department: Instruction

Closing: 1/28/2026 11:59 PM Pacific

This is a grant-funded position through June 30, 2026

Renewal is on an annual basis, however, is not guaranteed.

Reporting to the Dean of Career Technical Education, the Career and Technical Education Compliance Specialist provides high-level technical and programmatic support for the development, implementation, monitoring, and evaluation of Career and Technical Education (CTE) programs and associated grants. This role ensures fiscal, administrative, and regulatory compliance with state and federal grant requirements. The Career and Technical Education Compliance Specialist manages program data and reporting systems, supports compliance-related decision-making, and contributes to strategic initiatives aligned with institutional and CTE-specific goals. This position works collaboratively with faculty, administrators, institutional offices, and external partners to advance and sustain quality CTE programming.

EXAMPLES OF DUTIES:

Coordinates and performs administrative work in grants administration and reporting, including assisting management in researching and disseminating funding opportunities, and reviewing, approving, and tracking expenditures, requisitions, reimbursements, travel and payroll documents for all grant projects; interprets funding agency regulations and requirements.
Develops operating budgets for funded projects, including account set-up; coordinates, prepares and/or edits various budget documents, including budget revisions and appropriate transfers.
Works closely with the Dean and CTE leadership in planning and coordinating of CTE programs to ensure smooth operations and compliance with institutional and grant requirements.
Supports curriculum updates in coordination with co-chairs and technical staff, including pulling and managing relevant reports.
Prepares correspondence, reports, and college forms; compiles data for grant applications, audits, and institutional reporting.
Coordinates the purchasing, tagging, inventory, and compliance reporting of grant-funded equipment and assets.
Provides technical support, facilitation and organization for the acquisition of grants, special funding and external support for workforce initiatives.
Maintains comprehensive records for all advisory committee meetings across campus, including meeting minutes, industry partner rosters, and formal committee recommendations.
Coordinates logistics for meetings, advisory committees, events, trainings, and professional development aligned with CTE goals and grant compliance.
Collaborates with other offices on campus to ensure timely processing of personnel and financial documentation under grant guidelines.
Collects, analyzes, and formats data for quarterly and annual reporting (e.g., NOVA, Perkins, CLNA, Tableau), including funding and performance metrics.
Maintains and updates CTE marketing materials, web content, and promotional outreach to students and community partners.
Leads and trains hourly, temporary staff, and faculty participating in grant-related projects and activities. May handle timecard documentation and payroll compliance for grant-funded roles.
Builds and maintains relationships with industry, educational partners, and regional agencies; attends consortium meetings and ongoing training.
Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

Associate's degree in any field or equivalent.
Three years of experience in administrative or program support.

PREFFERED QUALIFICATIONS:

Bachelor's degree in any field or equivalent.

KNOWLEDGE, SKILLS, AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

KNOWLEDGE:

Proficiency in interpreting federal and state CTE related legislation (e.g. Perkins V, Strong Workforce).
Understands principles and practices of budget development, account setup, and financial documentation, including budget revisions and transfers for grant-funded projects.
Familiar with procedures for purchasing, tagging, inventory, and compliance reporting of grant-funded equipment and assets.

SKILLS:

Skillfully organizes and executes administrative tasks related to grants, budgets, and program operations, ensuring accuracy and timeliness.
Prepares clear, concise, and professional correspondence, reports, and forms for internal and external audiences
Work in anticipation of needs and deadlines; handle diverse tasks quickly and accurately.

ABILITIES:

Learn routine operational processes/responsibilities of the office and be able to perform them with accuracy.
Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, staff, and the community.

CORE COMPETENCIES: The District has identified the following essential skills and attributes needed for success in this position.

Regulatory and Grant Compliance
Data Management and Reporting
CTE Program Knowledge
Fiscal Oversight and Budget Monitoring
Policy and Procedure Development
Collaboration and Relationship Building
Strategic Planning Support
Communication and Technical Writing

SALARY RANGE:

CFT-53

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

If you do not follow the process or your application/resume is incomplete, your information will not be processed.
If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

Resume or Curriculum Vitae
Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

Successful applicants must provide proof of eligibility to work in the United States.
Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
Pasadena Area Community College District will not sponsor any visa applications.
Applicants must be available for interviews at Pasadena City College at no cost to the District.
Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer

To apply, please visit https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/5103063/career-technical-education-compliance-specialist

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