Job Details

Program Associate

Position Number: 6867477
Location: Madison, WI
Position Type: Health - Healthcare Administration

Program Associate

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
January 21, 2026

Application Deadline:

Salary Information:
$25.10 - $29.45

(For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement.)

Department:
School of Health Science_Staff

Job Description:

Madison College is seeking a highly organized and collaborative Program Associate to provide advanced administrative and program coordination support for the School of Health Sciences. This position plays a critical role in supporting more than a dozen healthcare programs that rely on complex clinical placements, affiliation agreements, compliance requirements, and external partnerships to deliver high-quality clinical education.

This role also provides essential operational support to the School, including serving as a Department Buyer, assisting with apprenticeship-related activities, and providing backup support for School of Health Sciences emails and phone coverage.

Position Details:

Schedule: This is a full-time, hourly position. General schedule is 8:00am - 4:30pm, M-F. Work is primarily performed on-site at the Truax Campus, with the potential for a limited hybrid work schedule. Remote work options are subject to change per Madison College policy.
Benefits: Madison College provides a generous benefits package of vacation, holidays, health/vision/dental/life insurance options, and participation in the Wisconsin Retirement System (WRS).
Application Instructions/Deadline: Upload the required two documents (Resume and Cover Letter) by the first review date of February 4, 2026, at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team!

Accountabilities:

Coordinate program clinical processes by managing timelines, tracking requirements, maintaining accurate records, and ensuring compliance with institutional, accreditation, and clinical partner expectations.
Serve as a primary administrative contact for assigned Health Sciences programs by supporting communication with clinical affiliates, faculty, staff, students, and external partners.
Maintain and monitor clinical affiliation agreements, compliance documentation, student clinical requirements and related documentation to support reporting, planning, and audits.
Provide specialized scheduling, onboarding, compliance monitoring, and logistical support for clinical education and apprenticeship activities.
Develop, maintain, and update procedural documentation, templates, training materials, and reference resources to standardize processes for programs.
Support coordination of meetings, orientations, trainings, and events related to clinical education and partnerships.
Serve as Department Buyer for the School of Health Sciences, supporting purchasing, tracking, and reconciliation in alignment with college policies.
Provide backup coverage for School of Health Sciences emails, phones, and front-office operations as needed.

Qualifications

Experience providing administrative, program coordination, or operational support in a complex organizational environment.
Demonstrated ability to manage multiple processes, maintain accuracy, meet deadlines, and work independently.
Strong communication skills and the ability to collaborate effectively with internal and external stakeholders, contributing to a safe and inclusive learning and work environment.
Proficiency with Microsoft Office products and experience with, or ability to quickly learn systems such as SharePoint, PeopleSoft, Workday, Brightspace, and myClinical Exchange.
Ability to apply standardized procedures, policies and guidelines across administrative and academic functions.
Ability to exercise independent judgment and effectively resolve problems.

Minimum Requirements:

Education:

*Associates degree or higher or equivalent combination of education and experience.

Experience:

*2-4+ years of years relevant and progressive work experience.

*Healthcare background or knowledge of health care programs preferred.

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

To apply, visit https://madisoncollege.wd5.myworkdayjobs.com/en-US/jobsatMadisonCollege/job/Truax-Campus-Madison/Program-Associate_R0005692

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning - offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around - once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer: https://madisoncollege.edu/careers
Learn More about Madison College: https://madisoncollege.edu/about

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.