Job Details

Associate Vice President, Administrative Services

Position Number: 6963496
Location: Walnut, CA
Position Type: Administrative Vice Presidents

Associate Vice President, Administrative Services

Position Number: CM-306-2025
Division: $ATSDiv
Department: Administrative Services Office
FTE: 1.00
Term (month/year): 12 months/year
Annual Salary Step Range: $271,896.00-$310,152.00

Initial Screening Date: 03/25/2026
Open Until Filled: Yes

Position Description
Position Overview:
Definition:

Under administrative direction, plans, organizes, and provides administrative direction and oversight of assigned operations and support functions of the division of Administrative Services, including accountability for the Colleges financial operations. Coordinates assigned programs and services with other College divisions, departments, officials, outside agencies, and the public. Provides executive oversight and coordination of all College financial operations, including accounting, budget development, forecasting, financial reporting, grant and categorical fund management, apportionment submissions, and student financial aid cash flow. Ensures strong internal controls to safeguard College assets, prevent fraud, and maintain fiscal accountability. Monitors changes in laws, regulations, and technology that may affect College or departmental operations; implements policy and procedural changes as required. Provides highly responsible and complex professional assistance to the Vice President of Administrative Services in areas of expertise and performs related work as required. The Associate Vice President, Administrative Services may act as Vice President, Administrative Services in their absence.

Supervision Received and Exercised:

Receives administrative direction from the Vice President, Administrative Services. Exercises general direction and supervision over management, professional, technical, and administrative support staff through subordinate levels of management and supervision.

Class Characteristics:

This position is within the classified administrator classification and oversees, directs, and participates in activities including planning and development, and administration of policies, procedures, and services of Administrative Services. This position provides direct assistance and support to the Vice President, Administrative Services, in a variety of administrative, management, analytical, and liaison capacities. The incumbent is accountable for managing and overseeing the complex and varied activities and functions of the division. The incumbent is responsible for accomplishing division planning and operational goals and objectives, and for furthering College goals and objectives within general policy guidelines. Acts as the Colleges Disbursing Officer alternate pursuant to Education Code 85266. Successful performance of the work requires knowledge of public policy and College functions and activities, including the role of an elected Board of Trustees and the ability to develop, oversee, and implement projects and programs in a variety of areas.

Examples of Essential Functions(Illustrative Only):

Plans, organizes, and directs Administrative Services support functions to assist the Vice President of Administrative Services in planning, development, and implementation of College processes, services, and operations; serves as the senior official responsible for budget planning, cash management, audit compliance, internal controls, and regulatory financial reporting.
Provides administrative leadership, evaluation, and oversight for assigned areas in Administrative Services; promotes effectiveness, efficiency, cooperation, coordination, and communication among departments and all constituencies within the Administrative Services Division.
Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, internal controls, work standards, and institutional effectiveness for the division; establishes, within College policy, appropriate budget, service, and staffing levels; evaluates and improves service delivery methods, support systems, and internal reporting relationships.
Manages and participates in the development and administration of the divisions annual budgets and related grants; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; directs and implements adjustments as necessary.
Leads development of multi-year fiscal scenarios to ensure financial sustainability, enrollment alignment, and institutional resilience; reviews appropriate budgetary and contractual commitments, ensuring prudent and lawful expenditure of College funds; manages treasury cash flow operations, including County Treasury relationships, debt obligations, and investment strategies.
Implements and monitors the Colleges all-funds budget and multi-year financial plans; ensures effective preparation for the Colleges annual financial and bond audits, covenants, and proposition regulations.
In collaboration with the Vice President, Administrative Services, provides strategic oversight for Student Centered Funding Formula (SCFF) revenue maximization, including validation of data submissions, monitoring of performance metrics, and coordination with College leadership to align funding with student success priorities.
Oversees liability, property, and workers compensation insurance programs; monitors claim trends; and represents the College in joint-powers insurance authorities.
Oversees and participates in conducting a variety of analytical and operational studies regarding assigned divisional and programmatic activities; prepares timely, comprehensive technical records and reports, financial analyses, and management information; identifies alternatives and makes and justifies recommendations.
Utilizes critical thinking, sound decision-making, and problem-solving skills with tact, confidence, and diplomacy.
Implements, enforces, supports, and abides by federal, state, local policies and Board Policies and Administrative Procedures.
Maintains, updates, and recommends changes to Board Policies and Administrative Procedures related to areas of responsibility and facilitates their approval at all stages of the process, including Board approval; monitors changes in laws, regulations, and technology, and implements policy and procedural changes.
Attends required Board meetings and Board Study Sessions.
Maintains collaboration with executive management regarding College-wide matters and cross-functional initiatives; promotes effective communication and coordination across divisions.
Represents division vice president in meetings, events, and committees as assigned.
Serves as financial advisor to the Vice President, Administrative Services; prepares and presents complex financial reports and fiscal strategies to nonfinancial audiences to support informed decision making.
Establishes, implements, and fosters an environment of belonging as it relates to diversity, equity, inclusion, social justice, anti-racism, and accessibility (DEISAA).
Prepares and delivers DEISAA-minded presentations related to assigned areas as required.
Participates in and supports employee participation on committees, task forces, and special assignments, including, but not limited to Screening and Selection Committees and mandated trainings, and DEISAA related trainings as required.
Represents the department to other College departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns.
Oversees, leads, and provides quality customer service when interacting with the public, vendors, students, and College staff, including individuals from minoritized groups.
Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the Vice President, Administrative Services.
Participates in and makes presentations to the Board of Trustees and a wide variety of committees, boards, and commissions; performs financial review of matters pertaining to the various committees.
Performs other related duties as assigned consistent with the scope of the position.

Qualifications
Knowledge of:

Principles and practices of supporting a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment.
Administrative principles and practices, goal setting and strategic planning, monitoring, measuring, and reporting of goals, objectives, and outcomes.
Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of public agency administration.
Structure and requirements of California Community Colleges finance, including apportionment, categorical funding, bond and capital outlay, and SCFF structure.
Governmental accounting, cash flow, and financial forecasting models.
Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
Public agency budget development and finance, College-wide administrative practices, and general principles of risk management related to the functions of the assigned area.
Effective labor relations with a focus on informal and formal dispute resolution strategies; negotiation techniques and public sector collective bargaining processes.
Human relations concepts, skills, and change management concepts to improve employee performance through communication, team building, and conflict resolution.
Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
Principles and procedures of record keeping, technical report writing, and preparation of correspondence and presentations.
Modern office practices, methods, and computer equipment and applications related to the scope of responsibility.
Techniques for providing a high level of customer service by effectively interacting with the public, vendors, students, and College staff, including individuals of various ages, disabilities, socio-economic levels and ethnic groups.
Techniques for effectively representing the College in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

Skills and Abilities:

Oversee and address gaps in diversity, equity, inclusion, social justice, anti-racismand accessibility in recruitment and retention of faculty, management, and staff.
Implement, advocate for, and communicate the Colleges vision and commitment to creating a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment.
Identify, develop, and implement resources and strategies towards the goal of being diverse, equitable, inclusive, socially just, anti-racist, and accessible in academic and work environments.
Exercise critical thinking and sound decision-making through observing, analyzing, inferring, communicating, and problem-solving in challenging situations with ethics, tact, confidence, and diplomacy.
Develop and implement resources and strategies towards the goal of being diverse, equitable, inclusive, socially just, anti-racist, and accessible in academic and work environments.
Analyze situations accurately and adopt an effective course of action; plan, prioritize, and organize work; meet schedules and timelines.
Make sound, ethical, and independent decisions within legal and general policy and regulatory guidelines.
Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas.
Conduct effective negotiations and effectively represent the College and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.
Must be able to keep a professional balance of mandated requirements and employee needs in a complex and demanding environment that is deadline and compliance oriented along with complying with various collective bargaining contracts.
Conduct complex research and financial analysis projects, evaluate alternatives, make sound recommendations, and prepare effective technical and financial reports.
Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations.
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
Learn and apply emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.
Communicate effectively through various modalities.
Establish and maintain a variety of filing, record-keeping, and tracking systems.
Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures; understand scope of authority in making independent decisions.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Masters degree from a regionally or nationally accredited four-year college or university, with major coursework in business administration, public administration, finance, accounting, economics, or related field; and
Three (3) full-time equivalent years of increasingly responsible director-level or higher management experience overseeing and administering finance, business, auditing, or related support operations, including supervisorial experience.

Desirable Qualifications:

Possession of a Certified Public Accountant (CPA) license.
Proven track record of implementing or overseeing programs or policies relating todiversity, equity, inclusion, anti-racism, and accessibility, preferably in institutions serving minoritized populations such as Hispanic Serving Institutions (HSI) and Asian American and Native American Pacific Islander-Serving Institutions (AANAPISI); OR
Proven track record of participating in programs relating to diversity, equity, inclusion, anti-racism, and accessibility, preferably in institutions serving minoritized populations such as Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Islander-Serving Institutions (AANAPISI).

Licenses and Certificates:

None.

To apply, visit https://hrjobs.mtsac.edu/postings/14049

Our Mission: The mission of Mt. San Antonio College is to support all students in achieving their educational goals in an environment of academic excellence. Specifically, the College is committed to providing quality education, services, and workforce training so that students become productive members of a diverse, sustainable, global society. The College pledges to prepare students for lifelong learning through the mastery of basic skills, the achievement of associate degrees and certificates, and the completion of career and transfer pathways. The College will carry out this commitment by providing an engaging and supportive teaching and learning environment for students of diverse origins, experiences, needs, abilities, and goals. The College is dedicated to serving our community through improving economic achievement, advancing civic engagement, enhancing personal well-being, promoting critical thinking, and enriching aesthetic and cultural experiences.

Our Vision: Mt. San Antonio College strives to be regarded as one of the premier community colleges in the nation. We will be viewed as a leader in community college teaching, programs, and services. As a premier community college, we will provide access to quality educational programs and services, focusing on student success within a climate of integrity and respect. We will earn this reputation by consistently exceeding the expectations of our students, our staff, and our community.

Mt. San Antonio College Mission and Goals

The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.