Job Details

Associate Director, Financial Aid Technology

Position Number: 7014713
Location: Kennesaw, GA
Position Type: Financial Aid

Associate Director, Financial Aid Technology

Job ID: 296322
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Manages information technology support for the financial aid department which administers student financial assistance programs including scholarships, grants, loans and student work arrangements. Support services include new system testing, information processing operations and liaison with campus and external IT support organizations. Responsible for setting employee goals, assessing employee performance and providing feedback, and working with HR on pay recommendations.

Responsibilities

KEY RESPONSIBILITIES:
1. Leads system testing/implementations for OSFA including student information system and all related technologies
2. Supervises and coordinates daily system operations including loading and transmission to and from external entities
3. Confers with the Office of Information Technology and external service providers on OSFA technology related issues
4. Maintains system documentation and procedures.
5. Supervises assigned IT staff to including training, planning and organizing activities and monitoring performance
6. Develops, maintains, and assesses BANNER based rules and management queries to ensure compliance and achieve efficiencies and effectiveness
7. Leads and supervises OSFA's Technical and Systems unit and serve as a member of OSFA Leadership Team
8. Serves as OSFA's primary liaison with University System technical teams
9. Serves as Data Security Officer for data received and stored by OSFA
10. Coordinates all system develop and discovery efforts in close collaboration with OSFA Leadership Team and Campus partners
11. Implements and manages records policies and procedures focused on student success
12. Coordinates all student processes that relate to the department's functions
13. Execute reports related to record audits, interprets results, delivers analysis and resolutions
14. Actively engages with the department leadership and proposes ideas and solutions for successful progress of the operation
15. Leads meetings regarding financial aid projects, especially technology related projects
16. Provides leadership and support to department, division, and university stakeholders
17. Develops, trains, implements, maintains, and communicates services and programs to relevant stakeholders
18. Ensures compliance with all federal, state, NCAA, USG and Kennesaw State rules and regulations
19. Contributes and participates in the strategic planning process and future direction of the department and/or division

Required Qualifications

Educational Requirements
Bachelor's degree from an accredited institution of higher education in related field

Required Experience
Eight (8) years relevant experience with an extensive working knowledge of and experience accessing data in Banner (Ellucian) and experience with reporting and query tools and coding in SQL (or gathering data from other related database systems)

Preferred Qualifications

Additional Preferred Qualifications
NASFAA Credentials

Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in a related field

Proposed Salary

The budgeted salary range for this role is $80,000-$97,000 annually. Offers are based on relevant experience.

Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more!

Visit- https://hr.kennesaw.edu/benefits/index.php

Knowledge, Skills, & Abilities

ABILITIES
Able to maintain compliant records of all transactions between the University and outside reporting entities.
Able to prioritize problem resolution based on business need, timelines, and scale of impact
Proactively search for improvement opportunities
Able to work in partnership with, staff, faculty, administrators, federal/state entities, and servicers to ensure student success
Possess the ability to identify source causes for data quality issues
Supports the creation and maintenance of standard operating procedures including process documentation such as workflows, specifications, and responsibility assignment
Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE
Working knowledge of and abide by the regulations of the Family Education Rights and Privacy Act (FERPA) and the Higher Education Act (HEA) as amended
Possess knowledge of SQL and ORACLE PL/SQL
Familiarity with HTTP, XML; Toad.
Experience in creating and analyzing detailed reports and providing effective presentations
Extensive knowledge of Banner (Ellucian Banner ERP), enabling individuals to understand/recognize system needs, troubleshoot, and adequately resolve concerns.
Extensive working and tested knowledge of State Program rules and regulations, as they pertain to Financial Aid in the State of Georgia and Title IV rules and regulations, as they pertain to Federal Student Financial Aid
Demonstrated experience leading compliance efforts involving federal, state, and institutional financial aid
Demonstrated understanding of the revenue impact each function has in the Financial Aid Office and the ability to address performance and operations to eliminate any negative effect to the University
Successful track record in planning, coordinating, and completing large scale, detail-oriented projects and events

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, technology, organization, communication (verbal and written), time management, project management and presentation skills
Advanced analytical thinking and creative skills to find compliant solutions to complex situations
Self-motivated with the ability to learn new and enhanced concepts quickly
Conflict management and resolution skills, high level of empathy and ability to deal with difficult and confidential situations
Gather and organize data and information to inform decision-making
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, Ellucian Banner Financial Aid Module, USG GA Modifications to Banner, Common Origination and Disbursement, Central Processing System, Surfer, and the National Student Loan Data System) and knowledge of all relational databases
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.

Other Information

This is a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position may travel 1% - 24% of the time
This position does not require security clearance.

Background Check

Credit Report
Standard Enhanced
Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=296322&PostingSeq=1