Job Details

Administrative Coordinator

Position Number: 7021372
Location: Williamstown, MA
Position Type: Other Administrative Positions

Administrative Coordinator

JR10000001190
Williamstown, MA (Main Campus)

Williams invites you to join our vibrant academic community as an Administrative Coordinator, supporting four key units at the College: the Department of Arabic Studies, the Department of Asian Languages, Literatures, and Cultures; the Program in Asian Studies; and the Program in Comparative Literature. In this role, you will serve as a crucial partner in the teaching and learning mission, providing administrative support across academic operations, financial management, and event planning. You will help ensure the smooth day-to-day functioning of these units while contributing to a dynamic and collaborative intellectual environment. This is an opportunity for someone who is organized, proactive, and invested in supporting both faculty and students in meaningful ways.

Responsibilities:

Administrative and Coordination Duties

Coordinate the administrative work of four academic units.
Maintain confidential materials used in faculty evaluations and the preparation of tenure documents.
Provide advice and assistance to faculty on College financial and hiring systems, and supervise undergraduate Teaching Assistants and Research Assistants.
Manage unit communications, assist visitors, purchase supplies, and manage work orders.
Manage unit budgets and reconcile purchasing card expenses for department and program chairs.
Handle financial forms, including processing invoices, journal entries, reimbursements, and vouchers.
Facilitate and manage departmental awards, prizes, and fellowships.

Academic and Communication Support

Manage student records for majors and concentrators, including registration, advising forms, study abroad credit and requirement tracking.
Oversee course details in the catalog, coordinate the production of course packets, and schedule and prepare classrooms for faculty needs.
Oversee communications for all units, including creating and updating brochures, maintaining websites, email lists, Google Drives, and unit bulletin boards.
Plan and coordinate unit events, guest visits, and lectures, including arranging travel, accommodations, schedule, publicity, and processing financial items like honoraria.
Assist in facilitating faculty hiring process logistics.

Requirements:

Associate's degree, two years of relevant experience, or an equivalent combination of education and experience are required
Excellent organizational skills with an ability to prioritize, organize and execute multiple tasks
Ability to maintain confidentiality in regards to personnel and student information
Demonstrated event planning and management experience
Familiarity with foreign language learning and/or international education (preferred but not required)
Sensitivity to linguistic and cultural diversity strongly valued
Ability to work collaboratively with others as well as independently

The pay range for this position is from $25.00 to $27.50, commensurate with experience. This full-time, year-round position is eligible for Williams College's robust benefits package designed to support you in your work and overall health and wellness. Hybrid on-site/remote work arrangements may be available for up to 1 day of remote work per week for employees based in MA, NY, CT, or VT, following a fully in-person onboarding period.

Application review will begin on April 17. 2026. A cover letter is required for your application to be considered; please submit a cover letter in a separate document in your application. Applicants should highlight relevant experience with building, working with, and supporting a broadly diverse and international community.

Williams College is committed to building a broadly diverse and inclusive community where members from all backgrounds can live, learn, and thrive.

Please visit careers.williams.edu to apply.

Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable. Decisions regarding appointments, promotions, and conditions of employment comply with applicable federal or state law prohibiting discrimination based on race, color, sex, national origin, religion, age, disability, marital status, sexual orientation, gender identity or expression, ancestry, or military service.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at (413) 597-2681 or email at hr@williams.edu.

To apply, visit https://wd5.myworkdaysite.com/en-US/recruiting/williamscollege/External_Career_Site/job/Williamstown-MA-Main-Campus/Administrative-Coordinator_JR10000001190.