Job Details

Student Placement and Fieldwork Support Coordinator (Administrative Support Coordinator II), COE Dean's Office
California State University, San Bernardino


Job No: 528457
Work type: Staff
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Job Summary:

Under the direct supervision of the Associate Dean of the college and the lead direction of the SSP, the Administrative Support Coordinator will perform diverse and complex administrative functions related to clinical practice placement/fieldwork and student advisement.

Working collaboratively with department staff, Program Coordinators, and District Personnel, the individual is responsible for maintaining student placement and fieldwork records and student and internship activities using required databases. The ideal candidate will possess excellent oral and written communication skills and the ability to establish and maintain cooperative working relationships with administration, faculty, staff, students and community school district personnel. The candidate must be a self-starter who works well both independently and as a member of a team. Finally, it is important that the candidate work well in a fast-paced environment under tight deadlines.

Insert a major duties and responsibilities:

• The incumbent will coordinate student teaching and/or observation placement with district personnel for Multiple Subjects, Single Subjects and Special Education Programs each semester. The incumbent will continue with follow-up contact with the appropriate districts to obtain confirmation of candidate placements. This process will continue until all placements have been confirmed. The incumbent will update placement information as districts confirm placements. The incumbent will notify the appropriate program coordinator of changes in student teaching and/or observation. The incumbent will document candidate's status in the appropriate electronic data bases and maintain files.

• The incumbent will possess expertise in using PeopleSoft/Database or similar software, with an ability to trouble shoot and problem solve to create solutions to placement and supervision processes.
• Provide excellent support to school district personnel, corresponding via email, phone, and face-to-face meetings to provide assistance with student placements.
• Provide excellent support and communication between the Supervision Office, the Department Staff and the School District Personnel.
• The incumbent will process student teaching and/or observation applications as they are submitted each semester. This process includes verifying Program and Supervision conditions have been met (i.e., grades via PeopleSoft, exams, etc.). The incumbent will update electronic databases, create candidate's (or add to) conditional admit file. The incumbent will review candidate's program plan and notify the appropriate program coordinator when conditions are not met. Prior to Census each semester, the incumbent will verify enrollment and update the appropriate (i.e., PeopleSoft) database and placement files. The incumbent will reconcile enrollments and notify the appropriate department chair or program coordinator, supervisor and district of drops.
• Provide excellent support to current and prospective students corresponding via email, phone, and face-to-face meetings to provide assistance with supervision, and any other inquiries or concerns.
• Notify current students before census if they are not enrolled in the proper courses every semester.
• Participate in students and supervisor orientation activities for Multiple Subject, Single Subject and Special Education credential programs.
• Provide recommendations and evaluations of proposed solutions to supervision and placement concerns.
• Develop, present and run reports of recorded supervision observations and evaluations. Update Program Coordinators weekly with reported information.
• The incumbent will assist with the preparation and set up of the Multiple Subjects, Single Subject and Special Education Student Teaching and/or Observation Orientations and other related meetings each semester. The incumbent will serve as clerical support for the appropriate Program Coordinator or Department Chair on matters concerning fieldwork and the related fieldwork orientations including organizing meetings, creating packets for teacher candidates, supervisors and resident teachers and reserving rooms so these meetings can be held.

• Review PPS applications for eligibility and record placements in appropriate database as needed.
• Provide lead direction to student workers as appropriate.
• Perform other related duties, as assigned.

Minimum Qualifications: Required Education and Experience

• High School diploma or its equivalent
• Five years of progressively responsible experience in general office clerical or secretarial work or the equivalent.
• Valid CA drivers' license and insurance.

Required Qualifications

• Reading and comprehending, writing, communicating verbally, reasoning and analyzing.
• A thorough mastery of English, grammar, spelling and punctuation.
• Must possess experience in using office software packages, technology, and systems.
• Must have the ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
• Must possess the ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas, along with the ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Must have the ability to perform business math, analyze budgetary data, and make accurate projections, along with the ability to effectively write and present own reports.
• Must possess the ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations, along with the ability to use negotiation and persuasion skills to achieve results and expedite projects.
• Must have the ability to work cooperatively with a diverse campus community of people.
• Valid CA drivers' license and insurance.

Compensation and Benefits:

Anticipated Hiring Range: $3,681 - $4,300 per month

Classification Salary Range: $3,681 - $6,034 per month

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is July 12, 2023.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act


To view full description and to apply, visit: https://www.csusb.edu








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