Job Details

Diversity, Equity, & Inclusion Administrative Specialist (Administrative Analyst/Specialist - Exempt I), Diversity & Inclusion
California State University, San Bernardino


Job No: 527454
Work type: Staff
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Human Resources, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) Job Summary:

Under general direction of the Diversity & Inclusion Manager for Human Resources, the incumbent will provide administrative coordination and support on a day-to-day basis to the Diversity, Equity & Inclusion Board, the Co-Chief Diversity Officers, and affiliated administrative office.

Major duties and responsibilities:

Program Coordination

• Initiate items such as agendas, minutes, and records of meetings of the President's Diversity, Equity & Inclusion (DEI) Board and submit them to various committee members and offices.
• Serve as a liaison/coordinator among the DEI Board, its committees, members, and the various administrative offices on campus that interact with the Board.
• Manage, prioritize, and respond to incoming correspondence, telephone messages, and e-mails for the DEI Board.
• Prepare and maintain the calendar for DEI Board meetings, retreats, and other related events.
• Develop appropriate publications, social media communications, and advertising to enhance the visibility of the DEI Board and its programming efforts.
• Maintain inventory of DEI Board equipment and supplies.
• Administer and analyze program evaluations to determine efficacy of programming efforts to meet DEI goals.
• Facilitate/co-facilitate learning opportunities, programs, and trainings in various DEI-related topics.
• Plan, execute, coordinate, and publicize diversity programs, trainings, seminars, and conferences.

Administrative Support

• Provide general administrative support for the three Co-Chief Diversity, Equity & Inclusion Officers as well as to the Diversity & Inclusion Manager, Human Resources.
• Receive, process, and ensure confidentiality of sensitive information and materials.
• Prepare routine correspondence, reports, and other documents.
• Schedule/cancel appointments and meetings, and maintain notes and records of all meetings.
• Assist with routine travel arrangements.

Budget Coordination

• Develop, prioritize, and manage the DEI Board budget.
• Prepare budget projections and reports, monitor budget spending, process reimbursements, and reconcile invoices, requisitions, and procurement card statements.

Assessment, Research, and Reporting

• Prepare the Annual Report for the DEI Board and all related subcommittees.
• Serve as a resource person to the faculty, Administration, staff, and students regarding DEI Board policies and advise them on proper sources of information concerning DEI Board policies and procedures.
• Preserve and maintain all DEI Board records and other pertinent documents.
• Manage permissions and train/provide guidance to the DEI Board members on the use of the campus Assessment Management System for reporting purposes.
• Collect and analyze data relating to the institution's DEI Strategic Plan goal, which includes survey design and development, data management and analysis, and report writing.

Website Management

• Maintain and update the website for the DEI Board and all related webpages.
• Propose and create new content.
• Edit webpages to maintain design, accessibility, and compliance
• Propose and design content to improve navigation for enhanced user experience.

Lead Work Direction

• Delegate work assignments to student assistants and work-study student

Other Duties

• Provide administrative and clerical support as needed and other duties as assigned.

Minimum Qualifications: Required Education and Experience

• Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Two years of related experience.

Required Qualifications

• Excellent verbal and written communication skills.
• Attention to detail and excellent research and analysis skills.
• Excellent interpersonal skills and the ability to utilize discretion and keep information confidential.
• Ability to meet deadlines.
• Ability to work collaboratively in a team environment.
• Working knowledge of general practices, programs, and/or administrative specialties.
• Ability to organize and plan work and projects, including handling multiple priorities.
• Working knowledge of budget policies and procedures.
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Demonstrated ability to establish and maintain effective working relationships within and outside the workgroup and serve as a liaison for the organizational unit.
• Must be customer-service-focused and able to interact effectively and professionally with all levels of employees and managers in a team-based environment.

Preferred Qualifications

• The equivalent of five years of progressively responsible experience in program creation or support.

Compensation and Benefits:

Anticipated Hiring Range: $4,170 - $5,564 per month

Classification Salary Range: $4,170 - $7,545 per month

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Exempt/Probationary

Schedule: Monday - Friday 8:00am - 5:00pm

Staff: The application deadline is July 13, 2023.

*This position is not eligible for relocation assistance

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

COVID-19 Vaccination

CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the Office of Employee and Labor Relations by phone at (909) 537-5138 or by email at employee.relations@csusb.edu

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act


To view full description and to apply, visit: https://www.csusb.edu








Copyright 2022 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency jeid-144cee848f092b468bb98e49243073b7