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Administrative Assistant 1

Position Number: 4388741
Location: Augusta, GA
Position Type: Secretary and Administrative Assistants

Administrative Assistant 1

Job ID: 260485
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Location
Augusta University - Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

College/Department Information
The College of Science and Mathematics provides students with strong foundations in the sciences as well as preparation for careers, citizenship, and a life-long love of learning. We are committed to providing experiences promoting scientific inquiry and discovery and dedicated to creating opportunities for intellectual growth and community involvement.

Job Summary
To provide administrative assistance to the department of Chemistry/Biochemistry and to the college.

Responsibilities
The duties include, but are not limited to:
ADMINISTRATIVE SUPPORT: Provide administrative support to the Chair of the Department of Chemistry and Biochemistry; gathering signatures and routing paperwork, screening and transferring calls, scheduling appointments for chair, create requisitions for ads; assist with travel authorizations; travel expense reimbursements, and conference registration and travel. As needed, provide administrative support to the College of Science and Mathematics under the direction of the Administrative Assistant to the Dean or other designee specified by the Dean. Process foundation reimbursements; enter ePAR and other database information; compile and archive syllabi and other course information as needed.

RECORDS: Maintain department records; coordinate faculty hiring paperwork including preparation and approval of part-time faculty contracts; gather information and prepare department reports/spreadsheets as needed.

INVENTORY MANAGEMENT: Manage departmental office coordinating office supplies, equipment and work order requests; Keep ledger on P-Card charges and reconcile with statement.

TIMESHEET MANAGEMENT: Manage timesheets and records for student employees including electronic approvals and entering missed time punches.

DATA MANAGEMENT: Gather information and summarize data relevant to departmental activities including budget and instructional areas.

CUSTOMER SERVICE: Coordinate customer service for department including managing faculty and student requests as needed; coordinate advising and registration activities.

OTHER: Perform all other related duties/tasks as assigned.

Required Qualifications
Associate's degree from an accredited college or university in a related field and a minimum of three years' progressively responsible experience in administrative support positions. OR High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.

Preferred Qualifications
Preferred Educational Qualifications
Bachelor's degree

Preferred Experience
Administrative assistant experience of 3 or more years.

Knowledge, Skills, & Abilities
KNOWLEDGE
Proficient with Microsoft Office (Word, Excel, PowerPoint, etc.) and other computer software/databases or willingness to learn.Knowledge of office etiquette and how to run an office.

SKILLS
Excellent communication skills, organization, ability to multi-task, problem solving, work independently.Proper telephone etiquette and organization skills.
Excellent interpersonal, written and verbal communication skills. ABILITIES
Ability to operate standard office equipment (telephone, copier, computer, printer, etc.).Attention to detail and proofreading accuracy.
Ability to maintain confidentiality and multi-task.
Ability to work independently or as a team member and make sound decisions.

Shift/Salary/Benefits
Shift: Days; Monday - Friday
Pay Grade: 10

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply
Consider applying with us today! https://www.augusta.edu/hr/jobs/Select University Faculty & Staff > External Applicants if you are a candidate from outside the universitySelect University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=260485&PostingSeq=1