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Office Specialist

Position Number: 4388756
Location: Augusta, GA
Position Type: Health and Medical Services

Office Specialist

Job ID: 260586
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Location
Augusta University - Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information
The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.

Job Summary
Assist the graduate Prosthodontics Residency Program Director with daily activities of the prosthodontic residency program. Provide administrative support to the Residency Program Director and Residents.

Responsibilities
The duties include, but are not limited to: Day to day operations
Oversees the day to day operations of the PROS Residency Program. Organize and oversee the activities of the program to ensure completed work meets required time lines and standards of quality and quantity. Ensure that time keeping and effort reporting is being done by faculty and residents in the respective campus systems, as well as track leave of residents. Submit completed timesheets as requested meeting deadlines. Program tasks
Establishes and maintains the schedule of program office activities, prioritizes program-related tasks, and ensures that the Program Director is aware of the important deadlines related to program activities, including managing calendars and appointments, composing correspondence/ reports, manuals, preparing teaching material, making travel or meeting arrangements and travel expense reimbursements for faculty and residents. Facilitates meeting of deadlines as required. Data Entry
Generate the semester program schedules. Enter and maintain postgraduate academic grades, registrations and curriculum inventory in Banner. Manage departmental file and academic records for residency program. Prepare reports for CODA, ADA Survey and Annual Report. Track and maintain Pros Program funds, process check requests, IDRs, and reconcile accounts. Pay registrations, dues and other items using a PCard. Maintain PCard logs as directed by the PCard office. Requests and program tracking
Track the ongoing activities of the program and to maintain accurate records of residents training, certification, conference attendance and resident evaluation and review.
Assisting in the ongoing review for PROS upcoming accreditation including: the organization of exhibits and appendices, organization of self study and maintaining schedule to ensure deadlines are met. Clinical referrals
Manage clinical referrals for PROS program, duties include but are not limited to: retrieval of fax, creating accounts for patients, assisting with screening appointments with faculty members to help determine acceptance to the program and assignments of residents, establish/maintain communication and customer service to patients, their families and referring doctors. Records maintenance
Responsible for data entry/scanning/storage of logs, manuals, and records. Have an extensive knowledge of Axium to maintain patient records, perform chart audits, and serve as a backup for scheduling as needed.
Creates spreadsheets, including formulas to organize, display and summarize data. Prepare special reports for department management, college administration and other divisions of the University as requested or required. Specifically, production data reports on the residents. Vendor and other Duties
Coordinate and schedule vendors and speakers for residents for Lunch and Learn training sessions, assist with setup of catering and use seminar room and audio visual equipment.

Other Duties as assigned.

Required Qualifications
Educational Requirements
Associate's degree from an accredited college or university in a related field may be substituted for experience.
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience.

Preferred Qualifications
Preferred Educational Qualifications
Experience in a dental office or practice
Experience with Axium software
Experience with Banner software
Advanced formal education beyond an Associate's degree from an accredited college or university in business or accounting

Knowledge, Skills, & Abilities
ABILITIES
Organizational skills, communication skills, computer skills (MS Office), telephone etiquette. Ability to learn People Soft, multi-task, and work independently. Excellent customer service and time management skills.

Shift/Salary/Benefits
Shift: Days/M-F

Pay Grade: 9

Salary: Minimum $15.00/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 7/11/23 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply
Consider applying with us today! https://www.augusta.edu/hr/jobs/Select University Faculty & Staff > External Applicants if you are a candidate from outside the universitySelect University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=260586&PostingSeq=1