Job Details

Administrative Assistant II - Drama & Dance

Position Number: 9935404
Location: Kentfield, United States
Position Type: Secretary and Administrative Assistants

Administrative Assistant II - Drama & Dance

Salary: $37.28 - $41.10 per hour
Closing Date: Continuous
Job Type: Full-time
Location: Kentfield & Indian Valley (Novato) - In Person, CA

Description

Priority Screening Date: November 13, 2026Open Until Filled

Please note that we currently have multiple Administrative Assistant II positions available across various departments. You are welcome to apply for more than one position.

SELECTION PROCESS

Please be sure to review the Required Application Documents section below to ensure that you are attaching everything required. Incomplete applications will not be accepted.
All application materials must be received by the Priority Screening Date to be considered during the initial screening.
Applications received after the priority date may be considered thereafter at the discretion of the College until the position is filled.
The initial screening will begin after the priority date, and applicants will be notified of their status, either way, thereafter. Applicants selected for interview will be contacted separately to schedule an interview appointment with the screening committee.
Tentative Interview Timeline: Interviews are slated to be conducted between 12/7 - 12/18 (specific dates TBD) and will take place remotely, via Zoom. Anticipated start date will be January 2027. Timeline is subject to change.
This position primarily performs its duties on the Kentfield campus with occasional travel to the IVC campus in Novato, so if not already residing within the Bay Area, the successful candidate must be willing to relocate.
Regrettably, College of Marin is not able to offer reimbursement for travel or relocation at this time.

POSITION OVERVIEW
Under general supervision, performs a variety of clerical and administrative duties to support the Dean of Arts & Humanities with administrative and clerical details; coordinates flow of communications, correspondence and information in support of assigned functions and activities; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS
An Administrative Assistant II provides administrative support for a department or large program and is distinguished from an incumbent in the Administrative Assistant III classification by the latter's specialized and complex administrative support, often providing primary support for a division consisting of multiple departments and programs.

COMMITMENT TO DIVERSITY
College of Marin (COM) is committed to cultivating a proactively supportive, inclusive, and accountable environment where equity, equity-mindedness, anti-racism, and social justice are valued, centered, and practiced. Our mission is to employ qualified administrators, faculty, and staff who are dedicated to student success and committed to an inclusive, anti-racist campus culture that demonstrates sensitivity to and respect for a diverse population.

We serve a county population of approximately 250,000 residents. Based on fall 2025 credit enrollment data, the diversity of students at the College includes greater representation than the county with regards to enrollment with Hispanic/Latinx (37% of enrollment), Asian (7%), Black/African American (3%), white (44%), and multi-racial (7%) students. The high-quality education and training at the College are made possible by our faculty and staff who are committed to excellence. As of fall 2024, College of Marin's workforce includes Hispanic/Latinx (17%), Asian (7%), Black/African American (5%), white (57%), and multi-racial (3%) employees.

College of Marin does not discriminate in employment on the basis of, or perception of, race, ethnic group identification, ancestry, color, religion, age, sex, national origin, sexual orientation, physical disability, mental disability, gender, gender identity, gender expression, marital status, medical condition, pregnancy, genetic information, family and medical care leave, military or veteran status, or prior record of arrest or conviction, and is subject to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, Civil Rights Act of 1991, Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. In accordance with Executive order 11246 (as amended), the College of Marin is an Equal Opportunity Employer.

Essential Functions

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Provides administrative support to the assigned area, department, program, or administrator; provides public relations and communication services; receives, screens and routes telephone calls; takes, retrieves and relays messages as needed; schedules and arranges appointments, conferences, meetings and other events.
Oversees the day-to-day operation of the department or program's front desk, often in coordination with other departments/centers/programs in shared space; interacts with department visitors, such as administrators, faculty, Department Chair, staff, students and the public in person and via phone and electronic communications; provides assistance or directs individuals to appropriate faculty and staff; responds to inquiries and provides information and assistance related to department or program admissions/eligibility, operations, services, activities, standards, processes, time lines, policies and procedures, and classroom and facilities access.
Responds to escalated questions and complaints over the phone, by email, or at a public counter; assists students and staff with the preparation of forms and documentation, verifies completeness and accuracy of information; routes a variety of forms and documents for approval and signature; schedules appointments and maintains multiple calendars for departmental services and activities through electronic systems.
Coordinates and attends a variety of meetings, appointments and conferences; compiles and drafts or prepares agenda items, presentations and other required materials for meetings and other events; takes, transcribes and distributes minutes; coordinates meeting and event logistics including ordering food, coordinating with other departments for rooms and equipment, coordinating with vendors, developing draft agendas and presentations, and soliciting and coordinating staff, volunteers and student workers as needed; may assist with scheduling travel.
Monitors, orders, receives and maintains appropriate levels of inventory for departmental supplies and materials; inputs data and prepares and processes purchase requisitions and check requests; verifies the accuracy of receipts and invoices, enters account codes, validates sufficiency of budget and processes for payment; collects, receives and accounts for cash, various fees and income as assigned; prepares and follows up on related billings.
Runs general and grant budget reports through spreadsheets and financial systems and calculates and monitors budget usage; prepares and processes expense-related forms including travel requests and reimbursements, petty cash and expense reports; ensures grant expenses are appropriately categorized; may transfer money between accounts following established policies and procedures.
Coordinates and processes full- and part-time staff timecards, vendor and consultant agreements, employee personnel action forms (ePAF) and other documentation needed for payroll, other departments, and service contracts; collects and reviews documentation supporting staff time logs and ensures conformance to work hour and contractual restrictions; computes and categorizes pay according to departmental/program billing accounts; ensures accurate usage of funding codes and calculates departmental/program billing; provides confidential and efficient recordkeeping; assists Payroll Department to resolve payroll issues.
Provides administrative support for faculty and department staff; coordinates communications and information between staff, administrators and others as assigned; liaises with faculty and other departments regarding facilities, keys and FOBs, information technology and other logistical needs; assists with collecting curriculum and syllabi needed for class scheduling and catalog purposes; identifies and resolves issues regarding time and availability of rooms, scheduling conflicts and other problems.
Researches, compiles and verifies a variety of data and information; computes statistical information for various reports as necessary; processes a variety of forms, applications and paperwork; collects, assembles and verifies accuracy and completeness of various documents.
Maintains content on department website; may participate in developing and implementing program or department marketing activities including social media, email, tabling and outreach.
Receives, sorts and distributes departmental mail, box items, packages and materials; composes replies as assigned; contacts others to request documents; prepares outgoing mail and materials for distribution.
Trains and provides work direction and guidance to hourly staff and student workers as assigned; provides input concerning the selection of employees as needed; assists in the intake of new hourly employees .
Fosters an environment that embraces equity-minded practices, integrity, trust and respect. Supports, implements and promotes compliance with the District's Diversity and Equal Employment Opportunity Plan in all aspects of employment and education.

OTHER DUTIES

Provides backup for other departments or division office administrative support staff.
Assists with enrollment and registration of students.
Assists with identifying and maintaining external partnerships with outside agencies in support of assigned services and activities as required.
Refers people to other offices, services, campus locations and resources as appropriate.
Attends meetings as assigned.
Represents the College and/or department on internal and external committees, as directed.
Performs related duties as assigned.

Requirements & Desirables

RERQUIREMENTS
Education and Experience:

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be graduation from high school or GED equivalent and college-level coursework from an accredited institution or a vocational school, and two years of responsible administrative support experience; or an equivalent combination of training and experience.
Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, sexual orientation, and ethnic backgrounds of community college students.

Desired Qualifications:

An associate or bachelor's degree and experience working in a higher-education setting.
A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
Bilingual skills in a designated second language.

KNOWLEDGE, SKILLS & ABILITIES
Knowledge of:

Department services, program goals, objectives, policies, procedures and practices.
Principles, practices, concepts and techniques used in customer service.
Office administration practices, procedures and equipment.
Customer service practices and telephone etiquette.
District student recordkeeping practices and procedures for processing student information and interpreting input and output data.
District payroll and general accounting systems operations, practices and procedures.
District practices and procedures for budgeting, purchasing and maintaining public records.
Math and accounting techniques.
Operations, services and activities of a community college district.
Telephone techniques and etiquette.
Correct English usage, grammar, spelling, punctuation and vocabulary
Safety policies and safe work practices applicable to the work being performed.

Skills & Abilities to:

Understand and be sensitive to and respectful of the diverse academic, socio-economic, ethnic, cultural, disability, religious background and sexual orientation of community college students, faculty and staff.
Oversee the daily operations of a program or department front desk.
Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials from brief instructions; prepare agendas and take meeting minutes.
Operate a computer and assigned software.
Establish priorities and work effectively and independently with many demands on time.
Assist in preparing and monitoring a program or department budget.
Track statistical information utilizing complex spreadsheets and databases.
Track employee work hours and, as assigned, validate faculty load.
Communicate effectively both orally and in writing.
Analyze situations accurately, exercise sound judgment and adopt effective courses of action.
Understand, interpret, explain and apply applicable rules, regulations, policies and procedures, laws, codes and ordinances.
Operate a variety of office equipment and assigned software.
Establish and maintain cooperative and effective working relationships with others.

CONDITIONS OF EMPLOYMENT
Prior to employment, the selected candidate will be required to complete the following:

In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
Criminal Justice/Fingerprint Clearance.
California Education Code, Section 87408.6 requires persons employed by a community college in an academic or classified position to submit to a TB risk assessment developed by CDPH and CTCA and, if risk factors are present, an examination to determine that he or she is free of infectious TB; initially upon hire and every four years thereafter.
DISASTER SERVICE WORKERS: All Marin Community College District (MCCD) employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the MCCD requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. For more information, please see the MCCD Emergency Operations Plan.
Candidates applying for positions with the Marin Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Physical Demands:
While performing the duties of this class, employees are regularly required to communicate with others in person, over the phone and electronically; sit and/or stand for extended periods; move about the office and campus; operate a computer and other office productivity machinery; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 10 pounds. Specific vision abilities required by this job include the ability to observe details at close range.

Mental Demands:
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; use math and mathematical reasoning; observe and interpret people and situations; learn and apply new information and skills; perform highly detailed work; work on multiple, concurrent tasks with frequent interruptions and under intensive deadlines.

WORKING ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Employees work under typical office conditions subject to frequent public contact and interruption and to intermittent exposure to individuals acting in a disagreeable fashion.

The employee may be required to travel to locations other than assigned work site, and occasional evening, holiday and/or weekend work may be required in accordance with the collective bargaining agreement

REQUIRED APPLICATION DOCUMENTS
The following documents must be attached to your application in order to render it complete.

Cover Letter describing your interest in the position, including how you meet the minimum requirements and are qualified to perform the essential functions as listed in this job posting. Additionally, describe your approach to providing organized, accurate, and responsive administrative support while fostering an inclusive and welcoming environment for a diverse community of students, faculty, staff, and stakeholders. Please respond to the following prompt in your own words, without using AI tools-we're interested in your authentic voice and perspective
Resume
Transcript conferring your Associate's degree showing whatever coursework you have completed and are using as the basis for your application as described in the Requirements above, if applicable.

Supplemental & Salary Information

WORK SCHEDULE
Campus: Kentfield
Full-time Equivalent: 1.0 - Full-time
Months per Year: 12
Work Days/Hours:
7.5 Hours per Day
37.5 Hours per Week

SALARY INFORMATION
FLSA Status: Non-exempt
Salary Range: CSEA 187
Full Salary Range: $37.28 - $45.32 per hour
Starting Salary Range: $37.28 - $41.10 per hour (Step 1 to 3) Normal entering step is Step 1.
Starting Salary range is non-negotiable and determined based on background and experience.
Please refer to our Human Resources web site for salary schedules.

CLASSIFICATION CATEGORY & RETIREMENT PLAN
Employees in classifications represented by the California School Employees' Association (CSEA) Chapter 196 and are required to comply fully with the CSEA/Marin Community College District (MCCD) Collective Bargaining Agreement. General information regarding rights and responsibilities under the Agreement can be found in the Collective Bargaining Agreements section of our Human Resources site. CSEA employees are also members of the California Public Employees Retirement System (CalPERS), to which the member contributes up to 8% of their reportable compensation on a monthly basis.

HEALTH, WELFARE, and FRINGE BENEFITS
Marin Community College District (MCCD) offers a generous suite of health, welfare, and fringe benefits for benefit-eligible Full-time CSEA Employees. The plan year for medical, dental and vision coverage starts on October 1 of each year.

Medical Insurance: The District offers six plan options through Kaiser and Blue Shield. Visit the Benefits Page for Employee and District contribution rates effective 10/01/2026.
Dental Insurance: Delta Dental coverage for employee and dependents (premium paid by MCCD).
Vision Insurance: VSP coverage for employee and dependents (premium paid by MCCD).
Vacation: Accrue 7.5 hours (1 day) per month with additional accruals after 3, 10, and 14 years of service.
Paid Holidays: 17 paid holidays annually, which includes a paid winter holiday break at the end of December.
Sick Leave: Accrue 90 hours annually, 7.5 hours per month.
Retirement Pension Plan (CalPERS): MCCD contributes 26.40% of employee's creditable earnings to CalPERS on a monthly basis (2026/2027). Vested after five (5) years. Mandatory employee contribution for 2024/2025 is 7% - 8%, depending on original date of membership and prior membership status.
Voluntary Retirement Savings Plans: Additional tax-advantaged 403(b) or 457(b) retirement savings plans are also offered.
Basic Life & AD&D Insurance: $50,000 (premium paid by MCCD)
Voluntary Life Insurance: Coverage for employee, spouse and/or child(ren) (employee-paid)
Short-Term Disability & Long-Term Disability (employee paid), Flexible Spending Accounts (FSA's), Employee Assistance Program (EAP)

Benefits Available through Selected Medical Plan (no cost to employee):
KEY: ALL = All members eligible; BS = Blue Shield members eligible; KA = Kaiser members eligible

24/7 Helpline through the Employee Assistance Program (ALL)
Expert Medical Opinions through Teladoc (ALL)
24/7 Physician Access through MD Live (BS)
Generic Medications through Costco (BS)
Enhanced Cancer Benefit through Contigo Health (BS)
Hip, Knee, and Spine Surgical Benefit through Carrum Health (BS)
Personal Health Coaching through Vida Health (BS)
Physical Therapy for Back and Joint Pain through Hinge Health (BS)
Discounts for Gym memberships, Hearing Aids and LASIK Eye Surgery (BS)
ClassPass: Kaiser Permanente has teamed up with fitness industry leader ClassPass to make it easier for employees to exercise from the comfort of their homes (KA)

To apply: https://www.schooljobs.com/careers/collegeofmarin/jobs/5535194/administrative-assistant-ii-drama-dance?pagetype=promotionalJobs