Job Details

California State University, Monterey Bay
  • Position Number: 1575597
  • Location: Seaside, CA
  • Position Type: Human Resources

Payroll Technician

Classification: Payroll Technician I - Non-Exempt
Department Name: Payroll Services
Job Number: MB2019-CB2562
Status: Open Until Filled
Priority Screening Date:
Recruitment Status: Apply today! Application Screening Begins August 28, 2019.

Position Description:
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay ( is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7,000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay.

As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB's sustainability initiative is to be carbon neutral.


Under the general direction of the Payroll Services Manager and the daily work direction by the Payroll Analyst, the Payroll Technician applies a general knowledge of payroll and personnel methods, procedures, and practices to perform fairly standardized payroll and personnel transactions for specific actions, categories of employees or campus departments. Reviews and properly applies rules and regulations, existing California State University (CSU) policies and guidelines, state and federal laws, education codes and collective bargaining agreements. Prepares and processes a variety of standard, routine, and fairly common payroll transactions including those for students, staff, and faculty. Researches and reconciles transactions and errors, trace and correct discrepancies ensuring all information is accurate and correct. Provides immediate, accurate and detailed information on employee payroll records as requested.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  • Processing standardized personnel transactions such as appointments, changes in status, leaves, and separations. Paying intermittent, full and part time (regular) employee salaries and wages, overtime, special consultant, shift differential, stipends, and other miscellaneous pay, utilizing the proper rules and regulations, including existing CSU policies and guidelines, state and federal laws, educational codes, case precedent or collective bargaining agreement provisions. Accounting for leave status and accruals, vacation, holiday, sick leave, jury duty, bereavement, LWOP; AWOL, military, NDIL, IDL, and compensatory time. Process judgments, levies and garnishments on employee pay.
  • Audits and corrects errors and discrepancies in personnel/payroll transaction documents by searching records, contacting employees, checking and reconciling information with representatives of the State Controller's Office.
  • Reconciles the master payroll and any supplemental payroll received during the month to ensure pay and deductions are correct and the appropriate attendance certification has been received. Researches and corrects incorrect payments by contacting the State Controller's Office and/or preparing the necessary correcting documentation. Computes the employee's gross and deductions to determine his or her net pay and process a salary-advance for the employee when a paycheck is not issued or if the paycheck is issued for an incorrect amount.
  • Provides relevant payroll information on such matters as leaves of absence, leave accrual rates and entitlements, retirement eligibility, which involves a careful review of all the facts of a case and a thorough knowledge of relevant CSU policies and guidelines, state and federal laws, educational codes, case precedent or collective bargaining agreement provisions. Assists staff on the appropriate payroll rules and regulations for attendance reporting, separation of duties in dispersal of warrants, completion of forms and revisions to policies and guidelines regarding payroll/personnel transactions.
  • Assist employees, campus departments, and outside agencies via telephone, email, and at the customer service window. Complete employment verification and provide employee letters, as needed. Scan and file payroll documents.
  • Performs other job-related duties and special projects as assigned.

Knowledge, Skills and Abilities:
Knowledge: Working knowledge of general office methods, practices and procedures.

Ability to: acquire working knowledge of, and independently select and apply, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Ability to, or acquire the skill to, use web browsers, electronic calendaring programs, ERP/HRIS, and data management systems. Ability to audit and reconcile data; interpret and apply written rules and regulations; establish and maintain effective working relationships with others; exercise tact, courtesy and good judgment in responding to others; use current computer word processing and spreadsheet software programs; perform mathematical calculations; accurately enter data; follow oral and written instructions; communicate effectively with others; and read and write at a level appropriate to the position.

Minimum Qualifications:
Experience: Equivalent to one (1) year of general administrative experience in payroll and human resources recordkeeping and data entry which has provided the above knowledge and abilities.

Education: Any equivalent combination of education and experience which provides the required knowledge and abilities.

Specialized Skills:
Working knowledge of Business English and arithmetic; general office methods, procedures, and practices. Familiarity and/or knowledge of the Uniform State Payroll Procedures Manual, Personnel Information Management System Manual and other information found in state and university administrative manuals and guidelines. Ability to, or acquire the skill to, use web browsers, electronic calendaring programs, ERP/HRIS, and data management systems. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above.

Preferred Qualifications:

  • One or more years of relevant payroll experience.
  • Proficient in Microsoft Word and Excel.
  • Experience working in a diverse academic or public organization.
  • Experience working with Oracle or a similar HR/Payroll system.
  • Excellent judgment and analytical skills
  • Excellent interpersonal skills.
  • Ability to understand and take direction, but work independently when appropriate.
  • Establish and maintain effective working relationships with others
  • Perform mathematical calculations
  • Make sound decisions and recommendations regarding payroll activities
  • Technically fluent with Microsoft Office Professional Suite, Google Suite (Gmail, Docs, Drive, and Calendar), intranet drives, and internet browsers.

Special Conditions of Employment:

  • All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
  • This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
  • This position has been designated as a sensitive position with:
    • access to, or control over, cash, checks, credit cards, and/or credit card account information; and
    • access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
  • This position is required to comply with confidentiality requirements outlined in the Department of Educations Family Educational Rights and Privacy and Californias Educational Code Chapter 13 regarding sensitive student issues.
  • This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to the Clery Compliance Officer all reports of Clery Act crimes brought to their attention.
  • Requires occasional evenings and/or weekend work.


Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.

Compensation and Benefits:

  • Type of Appointment: Probationary, Full-Time
  • Collective Bargaining Unit: Clerical & Administrative Support Services (CSUEU)
  • Anticipated Hiring Salary: Low- $3,000s
  • CSU Salary Range
  • FLSA Status: Non-exempt

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental & vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year (pro-rated). For more information, visit CSU Benefits R07. Additionally, University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Employee Housing for more information.

How to Apply:
To apply, visit

For full consideration, applicants must complete the required online application prior to the priority screen date found at Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map). All employees must be eligible for employment in the U.S.


CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at

CSUMB is a smoke and tobacco-free campus.


CSUMB is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

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