Job Details

Accountant

Position Number: 7276377
Location: Gilroy, CA
Position Type: Business - Accounting

Accountant

Gavilan College

Salary: $38.83 - $48.14 Hourly

Location: Gilroy Campus

Job Type: Full-Time

Job Number: 202500163

Department: Accounting

Closing: 7/20/2026 11:59 PM Pacific

Bargaining Unit: CS

Definition

*Please note that internal candidates who meet all lateral transfer eligibility requirements and submit their application by the internal deadline of 11:59 p.m. on July 7, 2026, will receive priority consideration over external candidates.
Under general supervision, to perform professional accounting work related to the preparation and maintenance of College accounting procedures and records; and to perform related duties as assigned.

Distinguishing Characteristics

This is an experienced professional accounting class, in which incumbents are expected to independently perform the full range of accounting duties. This class is distinguished from Senior Accountant which performs more advanced and technical professional accounting.

Ideal Candidate:

The ideal candidate is a detail-oriented and dependable accounting professional with experience in accounts payable, accounts receivable, cash handling, and general ledger support. They possess a strong understanding of basic accounting principles, internal controls, and financial recordkeeping, and demonstrate accuracy in preparing, reconciling, and reviewing financial transactions in compliance with applicable policies and regulations.

This individual works independently under general supervision, manages multiple deadlines effectively, and maintains strict confidentiality of financial information. They are proficient in computerized accounting systems and standard office software, communicate clearly, and provide excellent customer service to students, staff, vendors, and auditors.

Essential Duties

The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties, and not all duties listed are necessarily performed by each employee in the job title.

Reviews accounting documents to ensure accuracy of information and calculations and makes correcting entries;
Examines supporting documentation to establish proper authorization and conformance with agreements, contracts, and state and federal regulations;
Prepares and maintains control and subsidiary accounting records involving a variety of transactions and accounts;
Prepares trial balances and financial reports;
Prepares journal entries and periodic reconciliations of general ledger, journal, subsidiary accounts, credit card and bank statements;
Compiles and prepares financial statements, general and subsidiary ledgers and supporting schedules;
Maintains expenditure and budgetary control accounts;
Prepares accounts payables warrants and remittance advice for mailing;
Prepares health benefits and retiree refunds for payment;
Prepares billings to outside agencies for services provided by the college;
Maintains a database of bad debt accounts; sends to collection as appropriate;
Verifies bank deposits, counts coins, cash and checks, ensures all checks are endorsed;
Using information from human resource documentation, updates and maintains the payroll master file e.g. updating deductions, calculating health and welfare allowance changes, inputting new salary schedule;
Prepares cash transfers and loans between funds;
Maintains complete accounting recordkeeping on state, county and other funding sources;
Performs cost and rate studies and analyzes cost factors;
Reviews current accounting practices and procedures and recommends modifications and revisions;
Conducts internal audits and assists with field audits on an assigned basis.

Minimum Qualifications, Education, and Experience

Knowledge of:

Principles and practices of public sector accounting in a college setting.
Fundamental concepts and basic methods of internal auditing. Systems and methods of budget development, tracking and monitoring.
Accounting systems and procedures; GAAP; GASB.

Skill in:

Preparing and analyzing complex financial documents.
Reading, interpreting and applying complex accounting codes and regulations.
Establishing and maintaining effective working relationships with those contacted in the course of the work.
Working with advanced spreadsheet features and word processing software.
Extracting and analyzing data from accounting system.
Exercising sound independent judgement within established guidelines.

ILLUSTRATIVE EDUCATION AND EXPERIENCE: A typical way to obtain the above knowledge and skill is a combination of education and experience equivalent to:

Equivalent to graduation from a four-year college or university with at least 15 units in accounting, finance, business administration or a closely related field

Two years of professional accounting experience, preferably in a public agency or education setting

PHYSICAL CHARACTERISTICS: The physical abilities involved in the performance of essential duties are: Manual dexterity to operate keyboards and manipulate papers; speech and hearing to communicate effectively; vision to read text, forms and computer screens. This work is performed indoors in a typical office environment.

NON-DISCRIMINATION: Gavilan College is an equal opportunity/affirmative action/Title IX/Employer of Disabled, committed to hiring a diverse staff. All qualified individuals regardless of race, color, religion, sex, national origin, age, disability, military status, sexual orientation, or marital status are encouraged to apply. If you have a verifiable disability and require accommodation to complete an application, please contact the Human Resources Office at (408) 852-2823

APPLICATION PROCESS:

You can now apply online by clicking on the job title you are interested in and clicking on the "Apply" link! After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload it from a saved document on your computer, or manually enter your personal information.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications will be rejected if incomplete.

Please be aware, the District does not reimburse for expenses related to the recruitment process.

All applicants for faculty and academic administrator positions must meet the minimum qualifications for the discipline as specified in Minimum Qualifications for Faculty and Administrators in California Community Colleges, published by the Board of Governors of the California Community Colleges. All degrees and credits earned in fulfillment of minimum requirements must be from accredited institutions. Applicants who do not meet the minimum stated educational qualifications may apply for equivalency by submitting the Supplemental Application for Equivalency. (Download PDF reader)

FOREIGN DEGREE HOLDERS

For positions requiring a degree, all foreign degree credentials must be evaluated by a third party to determine the equivalent U.S. degree and major, and the Foreign Credential Evaluation must be attached to your application before your application will be considered. Not attaching your Foreign Credential Evaluation will render your application incomplete. Evaluations should provide the name of the institution attended, a description of your credentials, the major field of study, and the U.S. equivalent for each credential. For a list of evaluating agencies, visit the State of California Commission on Teacher Credentialing. Note: Even if you obtained your graduate degree(s) in the U.S., you must attach a Foreign Credential Evaluation for your undergraduate degree if it was obtained outside the U.S.

For technical assistance, please contact NEOED's Applicant Support Line at 855-524-5627 or Email: support@governmentjobs.com if your needing help with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.

To apply, please visit https://www.schooljobs.com/careers/gavilan/jobs/5393248/accountant

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