Job Details

5637

The Knauss School of Business at USD embraces a stewardship approach to business education. Stewardship requires businesses to protect and care for society in pursuit of a greater good.  The Knauss School community of faculty, staff, students and graduates, embrace stewardship by applying values-driven, free-enterprise skills to improve businesses, industries, and the lives of people in our community and around the world.  We provide academically rigorous, relevant and values-based education and research.  Degree programs in the Knauss School of Business are AACSB accredited, with the undergraduate and MBA programs being highly ranked both domestically and internationally.  www.sandiego.edu/business/about/

The Burnham-Moores Center for Real Estate (BMC), a Center of Excellence within the University of San Diego's Knauss School of Business, advances the education and professional development of future real estate leaders through innovative programming, industry engagement, and experiential learning opportunities. The Center is committed to preparing a diverse community of students for successful careers in real estate by fostering strong partnerships with industry professionals, supporting academic excellence, providing career development resources and scholarships, and promoting socially responsible leadership with a global perspective.

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges.

This is a full-time, temporary, benefit-based position with an anticipated end date of June 30, 2027. The appointment is renewable at the discretion of the University and dependent upon performance and continued funding.

The Administrative Assistant provides administrative support to real estate faculty, the real estate department, and other employees in the Burnham Moores Center for Real Estate.   

Duties and Responsibilities:

General Administration

• Greet and provide excellent customer service to our visitors, faculty, students, alumni and staff by assisting them with their inquiries
• Conduct research using Internet and databases                                                      
• Schedule meetings and support meeting needs as requested
• Assist others in the real estate department and on the BMC team as needed including help with BMC events (prep and the actual event)
• Prepare calendar of real estate undergrad classes & MSRE classes for distribution to team          
• Assist with parking logistics as requested including coordinating with other Knauss departments.           

Real Estate Faculty Support

• Provide assistance and support related to academic programs as requested by faculty
• Provide assistance and support to faculty when needed (e.g., arrange parking for faculty and class speakers, photocopy exams, miscellaneous requests)
• Provide assistance for Canvas classroom website, including student group setup, module creation, document uploading, etc.

MS in Real Estate Support

• Support MSRE recruitment through proactive and responsive communication with prospective students - examples include but not limited to update databases, track application progress, schedule interviews, support class visitors, make courtesy calls.
• Coordinate event logistics, including MSRE Information Sessions
• Assist with database organization and reporting to support admissions operations and data integrity
• MSRE marketing and communications support including creating graphics on Canva
• Attend admissions events upon request

Real Estate Career Services Support

• Support MSRE students by assisting with industry events, internal events, calendar updates, student directory, MSRE-500 week
• Coordinate graduation activities
• Register MSRE students for classes
• Respond to MSRE student requests
• May assist with updating various data in Salesforce
• May assist with editing resumes to USD RES format
• May assist with coordinating logistics for Career Expo, Real Estate Society, and other student-related events

Other

• Other duties as assigned

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Minimum Qualifications:

• Bachelor's Degree and 1 year of administrative assistant experience

OR

• HS Diploma and 3 years administrative assistant experience

Performance Expectations - Knowledge, Skills and Abilities:

• Basic level Excel, Microsoft Word and Power Point
• Friendly disposition
• Ability to multi-task and meet deadlines
• Detailed oriented and excellent organization skills
• Strong writing skills and able to draft correspondence
• Ability to solve problems efficiently and effectively

$24.00 - $28.00 per hour; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

The salary range provided in this posting reflects what we reasonably expect to pay for this position.  Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Click the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers' review.  If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.

Hours: 37.5 hours per week. In addition, the Knauss School of Business offers two different compressed work schedule options following a 9/75 structure in which employees have 1 to 1.5 days off over every two-week period as well as a hybrid option for those positions that can complete some work remotely.

Closing date: Open until filled 

Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.