Job Details

Office Administrator

Position Number: 9798946
Location: Salt Lake City, United States
Position Type: Other Administrative Positions

Office Administrator

Job Summary

Office Administrators

Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May be responsible for managing office budget and contract/price negotiations with vendors. May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Faculty support including areas such as Retention, Promotion, Tenure (RPT), Tenure Faculty Review (TFR), Career Line, Adjunct, Visiting (CAV), offer letters, and sabbatical processes
CSBS Event planning, marketing material creation, tracking, and support
Scholarship entry, tracking and communication
Associate Dean calendar management and support
College communication including Faculty and Staff Digest and Research Roundup creation, editing, and sending
Guest coordination and parking verification/ tracking
Office coverage and reception support
Dean's Office travel support
College level scholarship support
Administrative support for college-wide strategic initiatives, such as Interdisciplinary Exchange for Utah Science (NEXUS) scheduling and event support
General office support including phone coverage, mail, inbox monitoring, etc.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Office Administrator, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.
Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Preferences

Special Instructions

Requisition Number: PRN46080B
Full Time or Part Time? Full Time
Work Schedule Summary: Primarily M-F, 8:00-5:00 pm
Department: 00129 - Social & Behav Science-Dean
Location: Campus
Pay Rate Range: $50,000 - $57,000
Close Date: 10/09/2026
Open Until Filled:

To apply, visit <a href=""https://apptrkr.com/9798946"">https://utah.peopleadmin.com/postings/208589