Job Details

Administrative Assistant

Position Number: 9813926
Location: Salt Lake City, United States
Position Type: Secretary and Administrative Assistants

Administrative Assistant

Job Summary

Red Butte Garden & Arboretum is one of the largest botanical gardens in the Intermountain West and, together with the University of Utah, serves as the State Arboretum of Utah. Located on 100 acres in the foothills above the University of Utah campus, Red Butte Garden includes over 21 acres of developed gardens and five miles of natural area trails. The Garden is nationally recognized for its diverse plant collections, seasonal floral displays, outdoor concert series, private event spaces, and award winning horticultural education programs.

Red Butte Garden is seeking an Administrative Assistant and Registrar for the Programs Department. This position will provide complex administrative support for department director, managers, and staff. Responsibilities include administrative support for the Education and Community Programs department (Adult, Youth and Family, Interpretation and School Programs) such as:

* Reservations, registrations, and scheduling
* Data collection and organization
* Communications and community building, event planning, and assistance
* Welcoming and orienting program participants and volunteers
* Sourcing and purchasing, university financial processes including payment processing, deposit preparation, and account allocation.
* Materials assembly, inventory, checkout, scheduling, and management
* Website updates, university vehicle coordination, and assisting in travel arrangements among other tasks as assigned.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities
Provide administrative support to multiple programs including:

* Purchasing and university financial processes
* Communication with vendor
* Accurate data collection, processing, and organization across multiple programs
* Travel arrangements and scheduling
* Implement website updates
* Transport mail and packages within Red Butte Garden and the University campus (up to 50lbs)
* Act as department lead of Safety Administrative Management, and other administrative duties
* Programs customer service, including answering questions, registering guests for classes, collecting payment, rescheduling, refunds, welcoming and orienting programs students and volunteers
* Oversee the calendar and scheduling for multiple programs including reservations, registration, and scheduling of multiple programs; accurate and complete calendar entry of multiple programs, collaborative communication with other departments on scheduling issue and event details; collaborative communication with guests, community partners, and others on scheduling and program logistics
* Materials organization, inventory, checkout, and maintenance management
* Communicate and assist a variety of community members across multiple programs
* Community building and maintenance of established relationships
* Represent and communicate about RBG programs at community events
* Assist the director in morale building programs and events.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required
Often: Office, Classroom environment, Garden/Outdoor environment, Storage and tool rooms, Event spaces, Public spaces
Seldom: parking lots, campus areas

Physical Requirements and Level of Frequency that may be required
Often: standing, sitting, listening, talking, walking (sometimes on hilly, uneven terrain), driving trams, bending, reaching overhead, repetitive hand motion (such as typing), lifting and carrying up to 50 lbs., setting up classroom spaces

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, II: Requires at least 1 year of related experience.
Administrative Assistants, III: Requires 3+ years of related experience.

Preferences
* Excellent communication and customer service skills
* Strong coordination and organizational skills required.
* Demonstrated ability to effectively prioritize conflicting deadlines and juggle multiple projects and programs
* Demonstrated ability in organizing and communicating data.
* Demonstrated ability to maintain multiple schedules accurately.
* Demonstrated experience in purchasing and financial processes.
* Demonstrated experience in customer service
* Experience working in education or public programming
* Experience or interest in natural science, botany, or gardens
* Experience working independently and a proven problem-solving ability in a dynamic environment
* Experience with Microsoft Office, including Excel and Power Automate
* Experience with Wagtail, Altru, and Volgistics preferred
* Ability to lift/carry 50lbs
* Able to walk on uneven, rocky terrain, stairs, and inclined paths
* Must have a valid driver's license

Special Instructions

Requisition Number: PRN46169B
Full Time or Part Time? Full Time
Work Schedule Summary: 9:00am-5:30pm with some flexibility, occasional evening and/or weekend
Department: 00340 - Red Butte Garden & Arboretum
Location: Campus
Pay Rate Range: $21.00 - $23.00
Close Date: 12/08/2026
Open Until Filled:

To apply, visit <a href=""https://apptrkr.com/9813926"">https://utah.peopleadmin.com/postings/209046