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Administrative Assistant
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Position Number: 1892366
Location: Boston, MA
Position Type: Administrative Vice Presidents

Administrative Assistant

About Northeastern:
Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locationsin Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahantare nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern's comprehensive array of undergraduate and graduate programs in a variety of on-campus and online formatslead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

About the Opportunity:
Working closely with the Executive Assistant to the Vice-President of Facilities Management, this position will provide administrative and organizational support to the associate vice-presidents of the Facilities Management Division including operations, facilities services and fiscal management services.

Responsibilities:

Calendaring and Meeting Prep: Maintain and coordinating multiple executive calendars as well as assist in coordinating the office workflow on a daily basis. Scheduling internal/external meetings. Coordinating and organizing all preparations for meetings including: creating meeting and committee agendas/itineraries, ordering food and taking meeting minutes.
Communications: Assist the associate vice-presidents of the Facilities Management Division on daily issues, projects, and presentations. Create written and oral communications relating to operational matters, proofreading letters, etc. Communicate information on a variety of subjects, frequently and effectively.
Event Coordination: Assist in wide-array of event coordination for the Facilities and Campus Planning divisions. Make travel arrangements, seminar or conferences registration. Assist with managing the activities of the conference rooms and meetings.
Other: Handle other concerns necessary to ensure smooth operations of the Facilities Management Division. Respond to daily needs and red flag important calls, situations and take appropriate actions to keep everyone informed. Prepare and process various reports as requested; maintaining and updating databases and project lists. Act as a liaison for the associate vice-presidents of the Facilities Management Division on routine inquires.

Qualifications:
Bachelors Degree preferred with a minimum of 2 years of related experience in a business setting, preferably in a large, busy office. An understanding of the facilities operations/management profession preferred. Ability to handle several projects simultaneously. Administrative Assistant must possess excellent communication and interpersonal skills; good working relationships must be developed with internal/external groups and the Administrative Assistant is often the liaison between all groups involved. The Administrative Assistant must be a proven and disciplined self-starter that can make informed decisions and work independently. Attention to detail and organization is critical. Excellent writing and proofreading skills are required as the Administrative Assistant independently prepares and reviews many written documents. Extensive computer experience and knowledge of various computer software packages including Microsoft Word, Excel, Access and Power Point required. Confidentiality is essential in this role as is the need to be flexible and understand the need for changing proprieties is essential.

Preferred Qualifications:

Salary Grade:
51

Additional Information:
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.

To apply, visit https://careers.pageuppeople.com/879/cw/en-us/job/503099