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Administrative Assistant Inter
Job Opening ID: 175838
Work Location: Michigan Medicine - Health Sys
Full Time/Part Time: Full-Time
Regular/Temporary: Regular
FLSA Status: Nonexempt
Organizational Group: Medical School
Department: Department of Radiology
Posting Begin/End Date: 8/06/2019 8/20/2019
Salary:
Paid Time Off:
Career Interest: Administration
Healthcare Admin & Support
Radiology
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
Perform a full range of secretarial and administrative duties as lead assistant to the Breast Imaging Division. Includes support for eight physicians, 2 fellows
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Responsibilities*
Maintain changes to BI clinic schedule upon release of schedule and distribute/announce.
Create schedule, approve faculty vacation requests
Coordinate clinical schedule coverage for unexpected faculty absences and maintain tallies for call-ins and Pull list.
Maintain BI call schedule changes. Distribute weekly reminders to faculty.
Assist with Indian Health Service Mobile Unit ACR accreditation and patient data communications.
Coordinator for the BI Wednesday Morning Conference.
Generate and maintain conference schedule. Distribute weekly reminders to faculty and residents on rotation.
Maintain electronic library of all presentations version in.
Coordinator for CME accreditation application renewal and annual disclosure reporting.
Back-up coverage for the coordination of the Breast Imaging Resident Noon Conference. Maintain faculty presentation rotation tally with topics.
Back-up coverage to generate data searches for IRB-approved scientific research projects using the Breast Imaging Path QA Access (and FileMaker Pro) Databases.
Administrative coordinator for the Breast Imaging Fellowship Program. Coordinate interviews, credentialing, one-on-one didactic case-based lecture sessions with Breast Imaging faculty, as well as six month and year end performance evaluations.
Radiation Dosimetry Contract for Badge Series R11 (Breast Imaging Faculty) and R02 (Breast Imaging Technologists)
Coordinate vendor in-service demonstrations and training for faculty.
Scheduler for Breast Imaging Conference Room
Coordinate resources for various meetings - prepare/arrange agendas/itineraries, catering, media equipment.
Maintain multiple faculty Outlook calendars and coordinate a variety of division, department, medical school meetings.
Telephone screening for faculty academic offices which includes calls from patients and their healthcare providers.
Transcribe, prepare and send correspondence on behalf of the Division Director often of a confidential nature. Prepare and send correspondence on behalf of Breast Imaging faculty.
Assist with special assignments as needed (Appointment, Promotions & Tenure Committee, Department of Radiology Internal Review Committee, Chair Search Committee).
Coordinate resources for meetings - prepare/arrange agendas/itineraries, catering, media equipment.
Prepare and proofread various documents using Word, Excel, EndNote, PowerPoint, and Access.
Maintain faculty CVs and MCVs within UMMS Guidelines as well as NIH Bio sketches.
Prepare and submit manuscripts
Required Qualifications*
Follow Radiology Gold Standard Customer Service guidelines consistently which incorporates providing excellent communication and customer service skills, both written and verbal. Proficient experience in Microsoft Word, Microsoft Excel and Microsoft Power Point is mandatory Adhere to high standards of teamwork by demonstrating adaptability, flexibility, and consistently sharing information and resources with others. Ability to work independently in an ever- changing and potentially stressful environment Demonstrate dependability, initiative, ability to prioritize, and ability to accept direction Must be well organized and have the ability to multi-task Excellent attendance record High School diploma or an equivalent and 2-4 years of experience in an administrative assistant position
Excellent oral and written interpersonal communication skills.
Ability to exercise discretion and judgment in matters of sensitive or confidential nature.
Considerable skill in Microsoft Office (Word, Excel, Access, and Power-Point), and Concur. Ability to manage multiple and competing priorities.
Individual must be able to work with a variety of personalities. Must communicate effectively with customers and other team members to keep assigned tasks moving forward, formatively evaluate progress and readjust.
Self-motivated with excellent organizational skills
MCV and CV knowledge
Endnote Experience
Ability to multitask in a team environment. Must be able to prioritize tasks that will change on a daily basis.
High level of interpersonal and communication skills required along with the ability to problem solve issues without direct supervision
Desired Qualifications*
Bachelor's Degree
Experience with Adobe Photoshop, Microsoft Office, and Concur.
Knowledge of University policies, practices, and processes.
Work Schedule
40 hour days; Mon - Friday 7:30a - 4:30p
Work Locations
Taubman Center - Room 2910.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
To apply, visit http://careers.umich.edu/job_detail/175838/administrative_assistant_inter
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