Job Details

Assistant Director - Budget Services
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Position Number: 5195390
Location: Cheney, WA
Position Type: Business and Financial Management

Assistant Director - Budget Services

About Eastern Washington University:
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. EWUs 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washingtons second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelors and masters degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a 22-23 College of Distinction (CoD). Money magazine recently named EWU as one of its Best Colleges in America 2023.

Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place-the knowledge that comes from the land.

Job Summary:
We are currently seeking skilled and team-oriented applicants for the following position:
Assistant Director of Budget Services. Under the general direction of the Director, this position manages daily university budget operations including planning, analyzing financial information, developing, monitoring and controlling budgets, and supervising and training office staff.

In addition to salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.
This is an Administrative Exempt position and is covered by EWU Policy 406- 01, Exempt Employment
https://inside.ewu.edu/policies/knowledge-base/ewu-406-01-exempt-employment/
Eastern Washington University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Eastern Washington University is an affirmative action/equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.

Required Qualifications:

BA in Accounting or a related field.
At least four (4) years of full-time experience in a higher education or government sector budget, finance or accounting function.
Full-time work experience that demonstrates each of the following:
- Broad understanding of higher education budget and accounting practices
- Ability to use and apply a high level of technology to budget tasks using databases, spreadsheets and mainframe applications
- Superior analyzing, problem-solving and decision making skills
- Excellent oral and written communication
- Ability to maintain a positive working relationship with a wide variety of people
- Positive attitude toward process improvements and change
- Ability to model and provide positive, motivational, and professional leadership
- Willingness to continuously expand knowledge base
- Comfortable working in a fast-paced rapidly changing environment.
Demonstrated interest, ability and/or experience promoting cultural competency, universal accessibility, and/or diversity.

Preferred Qualifications:

At least four (4) years of full-time experience in an agency-wide budget, finance or accounting function in a higher education or government sector position
Masters degree in Accounting or related field.

Other Skills and Abilities:

Job Duties:
% of Time: 25
Responsibility / Duty: ANALYZING
a. Analyzing and resolving budget discrepancies and variances
b. Computing budget balance available
c. Estimating financial impact of potential decisions
d. Providing information to departments on financial issues
e. Generating reports as requested by Director
f. Reviewing budget plans submitted by departments for reasonableness and accuracy of assumptions
g. Analyzing university benchmarks for budget allocations
h. Preparing and compiling information requested by legislature and other external agencies or groups
Essential Function Indicator: Yes

% of Time: 25
Responsibility / Duty: CONTROLLING
a. Monitoring and enforcing annual budgets as approved by the Board of Trustees
b. Assisting departments in identifying financial options/alternatives within their approved expenditure level
c. Determining compliance with university budget procedures
d. Estimating impact of expenditure and personnel actions
e. Overseeing management of the position control processes and related budget modifications
f. Preparing, reconciling and monitoring university allotments
g. Reconciling budget and expenditure levels with state appropriation schedule.
h. Ensuring coordination of accurate and understandable external information
Essential Function Indicator: Yes

% of Time: 25
Responsibility / Duty: SUPERVISING
a. Guiding and training permanent staff in cooperation with Director
b. Assigning work and resolving employee issues in cooperation with Director
c. Evaluating employee performance in cooperation with Director
d. Managing daily operation of the office and taking the lead on urgent issues in the absence of the Director
Essential Function Indicator: Yes

% of Time: 15
Responsibility / Duty: PLANNING
a. Preparing revenue stream forecasts including budget and enrollment projections
b. Estimating budget balance available for year-end expenditures
c. Participating in preparation of universitys annual operating and capital budget requests
d. Participating in preparation of universitys biennial operating and capital budget requests for submittal to the state
e. Assisting in preparation of decision making materials for Board of Trustees and senior management
Essential Function Indicator: Yes

% of Time: 10
Responsibility / Duty: DEVELOPING AND MAINTAINING
a. Providing continuous improvement in budget office services, processes and information availability
b. Increasing accuracy and timeliness of available information
c. Overseeing support functions provided to academic and administrative departments
d. Managing and maintaining the budget office Web page and information library
Essential Function Indicator: Yes

Conditions of Employment:

During the course of university employment this position will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
All new employees will comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
Upon hire employees will complete required DEI, Hazing, Harassment and Title IX training, and other federal, state & university mandated trainings. You can access the online training at https://inside.ewu.edu/hr/training-resources/ or complete the training in person or via Zoom. In person and Zoom training opportunities will be posted on InsideEWU and are listed on Human Resources https://inside.ewu.edu/hr/training-resources/.
Applications are open and accepted until recruitment is closed. Screening of applications will begin May 3, 2024 and applications will continue to be screened until recruitment is closed. A three day notice will be provided prior to closure of this recruitment.

Salary Information: $73,572 - $103,006. Where the hired candidate will begin within this range is dependent on education, experience, and skills.

Posting Date: 04/18/2024
Open Until Further Notice: Yes
Closing Date:
Screening to Begin: 05/03/2024

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/12188

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.