Job Details

This ad is expired.

Rancho Santiago Community College District

Facility Planning Specialist
Go to our website »

Position Number: 1786378
Location: Santa Ana, CA
Position Type: Facilities Management

Facility Planning Specialist #CL19-1334
Facility Planning, District Construction & Support Services/Business
Operations & Fiscal Services/District Operations Center
Full Time Position

Hours
40 hours/week, 12 months/year

Salary
2018-2019 CSEA Salary Schedule
Grade 17 $65,863.31 - 69,163.32 - 72,627.64 - 76,269.99 - 80,104.01 - $84,143.45/year

Benefits
The District shall contribute up to $28,257.96 per fiscal year toward employee and dependent(s) medical/dental coverage; contribute $1,500 per fiscal year toward dependent(s) or employee medical/dental coverage or other approved deductions consistent with IRS regulations; provide life insurance of a minimum of $50,000 or a maximum not to exceed the annual salary of the employee. Holidays, sick days, and vacation are earned in accordance with the CSEA contract. Payroll deductions include the California Public Employees' Retirement System and Social Security.

Starting Date: As soon as possible after the offer of employment.
Deadline to Apply: Friday, September 13, 2019, 5:00 PM
Closing Date Extended To: Wednesday, February 12, 2020, 5:00 PM

CLASS SUMMARY
Under administrative direction of the Assistant Vice Chancellor of Facility Planning and District Support Services, provides administrative and technical support in operations related to planning and construction; provide support and coordination for project management activities for maintenance and capital improvement projects; undertakes research, analytical and investigative duties, compiles data and information; maintains official and confidential files and records; monitors project budgets and bond funds; prepares complex reports, spreadsheets, presentation materials; assists in archival records management/inventory and maintenance of facility plans drawings and technical documents; utilizes and interfaces with several technical software systems, including facilities database management and fiscal management systems for project management and accounting; coordinates activities with other offices, government agencies, consultants, elicits cooperation and may assist other desks; cooperates with faculty, staff, students and general public by explaining procedures and guidelines.

REPRESENTATIVE DUTIES
Maintain and establish document control protocols for all facilities projects, from inception through design, construction, close out and audit; Analyze student enrollment projections, conduct facility capacity and enrollment surveys to evaluate needs and capacities in relation to annual and long-term facility plans; review applicable Master Plans for sites; update and maintain campus and facility site and building plans for inventory purposes and space planning annually; Investigate and provide information to district administrators on laws relating to planning, construction, and maintenance services to the district. Serve as a liaison, between the district, site and program administrators, architects, legal counsel, and technical and other representatives as they relate to facilities planning/construction activities; Prepare oral and written materials, reports, Board of Education meeting agenda item(s), and conduct follow-up activities as necessary for specialized facilities planning/projects; Research and apply federal, state, local and district policies, materials, opinions and trends regarding facility planning and construction matters; provide support and information for project management including budgets, architectural/construction plans and specifications, State/City general plan and zoning ordinances, Federal/State environmental guidelines; Review construction plans, specifications, planning reports and other documents; assist in the review, analysis and preparation of contracts for professional services as needed; Perform and interpret statistical calculations; Plans, develops and coordinates updates of the department website items; Use word processing, spreadsheet, project management and planning software tools to produce charts, graphs, tables, and other type documents; use and learn a variety of software systems, including facilities database management and fiscal management, or web-based systems that the District may utilize in the course of planning, design and construction, typical to facility planning; Assist in reviewing, analyzing, preparing, and administering request for proposals, solicitations, quotes for services, and qualifications of consultants/vendors/contractors related to pre-construction and construction activities as assigned; Assist the department in fiscal analysis relating to facilities planning and construction accounting, budgeting, processing invoices and payment requests; auditing accounts to ensure funds are appropriately expended and comply with appropriate state and federal regulations; Assist in the preparation of expenditure and close-out reports with the State Chancellor's Office, Division of State Architect or other regulatory agencies as assigned; Performs duties such as receiving visitors and incoming calls, schedules meetings and appointments; prepare reports, requisitions and statistical materials; may compose standard letters; operates office machines and equipment, such as calculators, fax machines, photocopying, personal computers, plotters; Perform other tasks/duties as required.

ORGANIZATIONAL RELATIONSHIPS
This position reports to the designated administrator or supervisor.

REQUIREMENTS
Bachelor's degree in planning, business, or similar field, and three years of experience in facilities planning or a related field with increasingly responsible experience in project management and/or working with architects, consultants, legal counsel, technical and financial consultants is preferred. Must be computer literate and/or willing to learn a variety of software systems for financial, project management, project scheduling support, and building inventory/space management support. Experience may be substituted for the educational requirement on a year for year basis. Knowledge of: English, grammar, spelling, and punctuation. School facilities planning and construction process, architectural design process, general contracting procedures, and general facilities accounting practices preferred. General office
procedures, filing and filing systems; record keeping and records management; arithmetic; use of modern technical equipment such as computers, faxes, email, copiers, plotters, and printers. Ability to: Operate standard office equipment and familiar with computer applications including word processing, spreadsheets, CAD, facilities database management and fiscal management systems. Ability to prioritize complex and multiple tasks effectively. Prepare clear and precise reports and written documents. Read, interpret, apply, and explain laws, rules, regulations, policies and materials. Understand and carry out oral and written instructions. Meet established schedules and deadlines. Establish and maintain effective relationships with those contacted during the course of the working day. Train other clerical staff or part-time student helpers. Physical: Position requires sitting for extended periods of time, operation of a typewriter and/or keyboard, reaching overhead, above the shoulders and horizontally, bending at the waist; Position will often be required to lift, carry, pull or otherwise move objects between 10 and 20 pounds. Position also requires walking and standing for extended time periods. Exposure to hot, cold, wet, humid or windy conditions caused by weather may also occasionally be experienced. Working Conditions: Occasional outdoor work in various environments such as exposure to sun, wind and rain for the purposes of project and site visitations. Possess a valid California driver's license.

Selection Criteria
Application Screening
In addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interview:
Educational experience (breadth and depth)
Work experience (breadth and depth)
Demonstrated ability to work cooperatively with others
Bilingual ability (if needed)
Demonstrated experience in working with diverse socio-economic communities
Professional growth activities
Specialized skills training
Leadership skills

Based upon the information presented on the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and oral interview.

Interview
Applicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview.
During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:
Oral communication skills
Presentation
Problem solving

A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants.

Method of Application
For consideration in the selection process, interested persons must complete the RSCCD application and upload all required documents online at http://www.rsccd.edu/employment/Pages/Employment.aspx by the specified closing date for the position. If you do not have a computer, there is a computer which can only access RSCCD employment website and scanner to upload application materials/documents (no USB) available at the Human Resources Department, 2323 North Broadway, Santa Ana, California, 92706, between the hours of 8:00 a.m. and 5:00 p.m., Monday - Friday.

Please upload the following application materials in the appropriate boxes with your online application by the closing date:
Resume (Required)
Unofficial transcripts showing that the minimum qualifications are met (Required)
Any additional supplemental materials (Optional)
This applicant pool may be used for vacancies in the same classification occurring within the next six months.

Pre-Employment Requirements
Candidates selected for employment will be required to provide current verification of a negative TB test or chest x-ray, complete the district's fingerprinting process, and bring proof of their legal right to work in the United States. Cost of TB testing, fingerprinting and the fee for criminal record check will be paid for by the candidates.

The Rancho Santiago Community College District is an equal employment opportunity employer and prohibits discrimination and harassment based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics. The District will make reasonable accommodations for applicants with disabilities. Applicant should contact the Human Resources Department for assistance.