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Graduate Program Coordinator
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Position Number: 1463705
Location: Ann Arbor, MI
Position Type: Academic Advising

Graduate Program Coordinator

Job Opening ID: 172795
Work Location: Ann Arbor Campus
Full Time/Part Time: Full-Time
Regular/Temporary: Regular
FLSA Status: Nonexempt
Organizational Group: College Of Lsa
Department: LSA Chemistry
Posting Begin/End Date: 5/17/2019 5/31/2019
Salary: $41,760.00 $52,200.00
Paid Time Off:
Career Interest: Academic & Student Services

How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary
The Department of Chemistry is seeking a Graduate Program Coordinator for its graduate program consisting of over 250 doctoral students. Working with the student services manager, this position coordinates all matters pertaining to the recruitment, admission, and tracking of students in the Chemistry doctoral program.

Mission Statement
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:

Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Responsibilities*
Graduate Program Administration: Track PhD milestones such as dissertation committee setup, candidacy exams, data meetings, and annual reviews for each student; update graduate program handbook, award and events calendars as needed; review and suggest updates for graduate materials on website; first point of contact for students with questions on policies and procedures. Provide support to the Department's Graduate Committee, including ad hoc reports on student affairs. Provide staff support for PhD support programs including tutoring program, mentorship program and student development event series.

Graduate Admissions: Provide information about the Chemistry PhD program and serve as a liaison between prospective students and the department, maintaining the Department's admissions email account. Provide support to the Department's admissions committee, creating reports as necessary. Responsible for the coordination, administration, notification and tracking of a large pool of doctoral applications.

Graduate Recruitment: Participate in pre- and post-admission recruitment activities, which may include travel to annual national graduate recruitment fairs. With assistance from student services assistant, organize and coordinate events focused on recruiting and outreach, including recruitment weekends and our M-CORE preview weekend and new student orientation. Actively participate on Department's recruiting committee, tracking faculty recruiting visits.

Fellowships and Awards: Publicize internal and external fellowships to graduate students; maintain list and deadlines of University, Rackham and Department awards; coordinate application and nomination process for Rackham and Department awards; maintain records of department awards and coordinate annual Graduate Award Ceremony.

Required Qualifications*
Bachelor's degree and/or equivalent combination of education and experience. Four or more years of progressively responsible administrative work experience. Excellent interpersonal, written, and verbal communication skills. Experience working with people with diverse backgrounds. Ability to multi-task and prioritize while maintaining attention to detail and adhering to deadlines; desire to work independently as well as be part of a team along with the proven ability to self-start and show initiative. High level of proficiency with formatted documents, spreadsheets, databases, and data retrieval. Ability to work in a fast-paced office environment with demonstrated ability to balance and prioritize multiple, competing tasks while exercising discretion and good judgment. Some evening and weekend availability needed for recruiting activities.

Desired Qualifications*
At least five years of student services experience in a higher education setting, including working with faculty and international students. Knowledge of University, LSA, and Rackham policies and procedures. High level of proficiency with Wolverine Access, Business Objects, MReports, and MRS.

Additional Information
The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College's Guiding Principles, and sustain the excellence of LSA.

To learn more about diversity, equity, and inclusion visit http://lsa.umich.edu/lsa/about/diversity--equity-and-inclusion.html

To learn more about LSA's Guiding Principles visit http://lsa.umich.edu/lsa/faculty-staff/human-resources/lsa-staff-guiding-principles.html

Additional Information
A higher salary may be possible for an exceptionally qualified candidate.

Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.

To apply, visit http://careers.umich.edu/job_detail/172795/graduate_program_coordinator