Job Details

Institutional Program Implementation Specialist
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Position Number: 5184774
Location: Moscow, ID
Position Type: Business - Management

University of Idaho

Institutional Program Implementation Specialist

Location: Moscow

Division/College: University Research

Employee Category: Exempt

Pay Range: $70,000 annually or higher commensurate with experience

FTE: 1.0

Full/Part Time: Full Time

Position Summary:
The Institutional Program Implementation Specialist will lead project management efforts and provide support to the Principal Investigators (PI), Research Administrators (RA), and project or program teams in the fiscal management, implementation, and execution of complex sponsored project efforts. Post-Award responsibilities include creating comprehensive project implementation plans, managing budgets and program expenditures, project and task timelines and technical aspects of strategic sponsored projects in coordination with department personnel and PIs. This position will function as a liaison to facilitate a thorough understanding of each project or program team's needs and performance and technical goals to strengthen and enhance existing support within the university and identify areas where additional support is needed.

Duties may include:

Lead, organize, and track project communications with all stakeholders, including external funded partners, subrecipients, and contractors
Participate in setting meeting goals and outcomes
Lead project management efforts by documenting scope and timelines, track progress towards key deliverables, draft meeting notes/records, and facilitate the flow of information to project participants; may independently plan and complete assigned projects, events, and programs with a defined scope
Input sponsored program components into a project management software program and creating a comprehensive timeline including internal and external partner tasks
Coordinate complex travel, meeting, and event arrangements for project leadership and other individuals
Coordinate office operations, delegate work, and provide input on performance evaluations
Coordinate personnel actions
Coordinate the purchasing of identified goods and services
Monitor transactions and coordinate timely adjustments to ensure allowability of expenditures
Develop and delivering project reports to internal and external stakeholders
Ad hoc reporting including budget projections and monitoring
Coordinate award closeout activities
Other duties as assigned

Minimum Qualifications:

Bachelors Degree

Two years of experience with funding-related proposal development, funding management or grant management
One year of experience independently managing projects that involve multiple stakeholders which required providing training to personnel and stakeholders
Serving as a liaison between internal and external entities and individuals to coordinate activities and resolve issues
One year leading a team or teams
Analyzing information from a variety of sources, including identifying problems, defining alternatives and assisting in implementing recommendations

Preferred Qualifications:
Certification:

Project Management Professional

Experience:

Three or more years of experience in a sponsored programs-related support position doing work related to compliance with the regulatory principles that govern sponsored funding, preferably at an institution of higher education, non-profit or federal entity
One year of experience working at a matrixed organization, such as an institution of higher education (IHE), preferably working in or with university research administration or management
Experience managing conflict with the skills necessary to bring parties with disparate views toward mutually beneficial outcomes that promote long-term relationship-building

Knowledge and Skills:

Demonstrated ability to organize work effectively, conceptualize and prioritize objectives, and exercise independent judgment based on an understanding of university policies and objectives
Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials
Knowledge of and experience applying accounting theory, principles, and practices
Knowledge of 2 CFR 200, federal and state regulations that govern sponsored projects, and/or knowledge of University of Idaho policies pertaining to sponsored funding
Experience with project management software
An open-minded and multidimensional approach to problem-solving
Ability to evaluate internal controls and understand organizational risk, implementing appropriate policies or procedures to ensure compliance
Collaborative, team-oriented leadership style and assessing where improvements are needed, making appropriate connections, and building synergies
Extensive proficiency in Word, Excel, and PowerPoint

Physical Requirements & Working Conditions:

Required Licensures, Certifications or other

Posting Number: SP004383P

Posting Date: 04/15/2024

Closing Date:

Open Until Filled: Yes

Special Instructions:
Please address all the minimum requirements in the Letter of Qualification. Preferential review of applicants to begin on April 29, 2024.

If you would like a full copy of the job description for this position, please contact Kathleen Skovgard at kskovgard@uidaho.edu. To see additional information, please visit the ORED Jobs page here.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.