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Program Coordinator
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Position Number: 5137424
Location: El Paso, TX
Position Type: Multicultural Affairs and Affirmative Action

Program Coordinator

Job ID: 11704
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

About UTEP

UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

Position Information

Hiring Department: Teacher Education Department - College of Education

Posting End Date: Open until filled.

Hours: up to 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: Exempt.

Earliest Start Date: As soon as possible.

Salary: Starting at $35,568 annually.

Required Application Materials:

Resume
Cover Letter
List of three references

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Purpose of Position

Under limited supervision and with moderate latitude for the use of independent judgment, coordinates the Ph.D. Program in Teaching, Learning, and Culture (TLC) related objectives and initiatives, keeps official records and executes administrative policies determined by or in conjunction with the Program Director for the Ph.D. Program in Teaching, Learning, and Culture.

Essential Functions

Has full knowledge about the TLC program and its similarities and differences from other programs; be able to provide thoughtful knowledge and effective practice to serve TLC faculty, students, and applicants; be able to develop, implement, and improve student recruitment strategies for the TLC program each year.

Coordinates administrative procedures for information processing, record maintenance, funding compliance; compiles, verifies and prepares materials and information to comply with required reports, surveys, analysis; administers recordkeeping procedures and monitors records for appropriate information retention.

Assists the TLC program director and the TLC committee with planning and enacting initiatives to improve the TLC program (e.g., committee meetings, task forces, meeting minutes, curriculum revisions, policy development, documents' revisions and updates, grant writing functions, program internal and external activities).

Assists TLC faculty and students with TLC matters (e.g., course registration, retention efforts, milestone progress, room reservations, policy and regulation reminders, event announcements, forms' completions, and submissions).

Has excellent communications skills to coordinate assigned TLC activities and resources; works effectively with others to analyze areas, satisfy planning needs, and document program effectiveness and compliance with appropriate guidelines; works to remove barriers that impede continuous improvement.

Serves as an advocate for the TLC program to obtain support for the program both within the department and in the community; designs and creates systems to address specific program goals; makes recommendations to ensure established standards are met.

Coordinates communication efforts/marketing plans for the TLC program by researching and releasing information, through multimedia outlets (e.g., website, Facebook, Twitter/X), to current/prospective students; develops brochures, newsletter, flyers, booklets, and other publications for internal and external use.

Plans, coordinates, and implements TLC events (e.g., student orientations, admission interviews, workshops, seminars, open houses) and examines these events' effectiveness and areas for improvements.

Has the knowledge of all Microsoft Office and Adobe Acrobat software and be able to learn and use institutional software systems.

Evaluates effectiveness of support functions and recommends changes.

Complies with all State and University policies.

Other duties may be assigned.

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Bachelor's degree from four-year college or university within areas of education, social science, or business.

and

Experience: Four years of related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.

Preferred Qualifications:

Master's degree

Recruitment experience in a higher education setting

Previous program coordinator experience for PhD students strongly preferred

Experience with social media platforms

Additional Information

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must be able to carry out TLC relevant events, such as moving materials for recruitment information sessions. They will frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=11704&PostingSeq=1