Job Details

Program Coordinator
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Position Number: 5193552
Location: El Paso, TX
Position Type: Secretary and Administrative Assistants

Program Coordinator

Job ID: 11831
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

About UTEP

UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

Position Information

Hiring Department: Metallurgical & Materials Engineering

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm

FLSA status: Exempt

Earliest Start Date: As soon as possible.

Salary: $35,568 annually

Required Application Materials:

Resume
Cover Letter
List of three references

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Purpose of Position

Coordinates program related activities and initiatives, keeps official records, and executes administrative policies determined by or in conjunction with other officials. Duties are performed under limited supervision and with moderate latitude for the use of independent judgment.

Essential Functions

Supports the department's goals and planning activities.

Oversees program management effectiveness and reviews and analyzes practices and procedures.

Makes recommendations to ensure established standards are met and works to remove barriers that impede continuous improvement.

Recruits, selects, and trains personnel; supervises and manages staff; and maintains a project management system for the department.

Coordinates and assigns duties to support staff and analyzes staff performance.

Evaluates effectiveness of support functions and recommends changes.

Fulfills supervisory responsibilities in accordance with the organization's policies and applicable laws.

Serves as an advocate for the department programs, both within the department and in the community.

Designs and creates systems to support specific program goals.

Coordinates communication efforts and marketing plans for the program by researching and releasing information through multimedia outlets.

Develops brochures, newsletters, flyers, booklets, and other publications for internal and external use.

Coordinates administrative procedures for information processing, record maintenance, and funding compliance.

Compiles, verifies, and prepares materials and information to comply with required reports.

Supports the maintenance of accounting records using an online system.

Oversees budget accounts and purchasing to show receipts and expenditures.

Reconciles departmental accounts online and maintains back up documentation in an organized fashion.

Administers and establishes recordkeeping procedures and monitors records for appropriate information retention.

Maintains online records systems and organizes filing and archive systems to facilitate the expeditious retrieval of information.

Updates semester course schedules as required through the registrar's scheduling system.

Maintains and updates the student advising online record system.

Coordinates advising processes to include student appointments and removal of advising holds.

Assists with grant writing functions to include research, data collection, and generating required documentation.

Plans and coordinates special events (student activities, workshops, seminars, open houses, etc.) on behalf of the department.

Drives within city limits to pick up supplies or make deliveries for planned department activities.

Has knowledge of all Microsoft Office software and is able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Bachelor's degree from four-year college or university

and

Experience: Four years of related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.

Additional Information

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10 pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=11831&PostingSeq=1