Job Details

Program Manager, Forever Buffs Student Outreach and Philanthropy

Requisition Number: 56060
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 12-May-2024
Date Posted:

Job Summary

The University of Colorado Boulder Advancement department encourages applications for a Program Manager for Forever Buffs Student Outreach and Philanthropy! This role is critical to the engagement efforts for the CU Boulder Alumni Association and joins a team that focuses on alumni and student engagement, events, and marketing communications activities, budget management and advising the Herd Leadership Council (CU Boulder's student alumni association).
Under the guidance of the Associate Director, the Program Manager is tasked with supporting the programmatic planning and execution that achieves the unit's goals in engaging students, promoting the reputation of the Alumni Association, and increasing impactful engagement for CU Boulder. This role will support key engagement activities associated with our student-facing events, student philanthropy events, as well as supporting the Events and Outreach team on various regional, local and virtual engagement activities, communications and stewardship activities for attendees, as well as being responsible for budgets. Specific duties may change over time and each year in the performance planning cycle areas of responsibility will be delineated.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

CU Boulder Advancement is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These four values define our culture and drive our engagement and fundraising success.
At CU Boulder Advancement, we allocate time and resources to diversity, equity, and inclusion (DEI). Our efforts contribute directly to our divisions core values and to advancing CU Boulders mission through impactful fundraising and engagement results. As a team and as individuals, we commit to learning about and challenging systems, policies, and practices that enable oppressive ideologies to recur in our community. (Oppressive ideologies include racism, sexism, ableism, heterosexism, and other "isms" that cause harm. This list is not exhaustive and may evolve in our pursuit of collective liberation.) Embracing our responsibility to lead and model helps promote the culture we desire while supporting our internal and external constituents. Accountability for our commitment to DEI is established through specific individual and team goals that evaluate our progress and growth.

What Your Key Responsibilities Will Be

Programmatic Oversight/Task Execution/Tactical Work

• Under the guidance of the Associate Director, contribute to and, at times, lead the planning and execution of signature student engagement programs, philanthropy, and events; work towards exercising autonomy in these areas. These signature events will include but are not limited to: Spirit Night during Fall Welcome, student Homecoming events, the Nearly Naked Mile philanthropy, and the fall and winter Herd Leadership Council student retreats.
• Implement and support the tactical implementation of the Alumni Association engagement and outreach activities as specified.
• Forecast, manage and supervise all budget expenditures for programs under positions purview; work towards autonomy in this area. Works in coordination with accounting department to ensure all payments are received and accurately processed.
• In partnership with the Associate Director and team members, review the effectiveness of programs and make suggestions for modifications and improvements.
• Review event & engagement marketing and communications materials including but not limited to invitation/list generation, audience segmentation, special handling, registration, event communications, and post-engagement surveys.
• Regularly supervise and report engagement metrics as required meeting associated quarterly deadlines.
• Complete inventory and asset management for event marketing materials including trucks, trailer, golf cart, student shed, giveaway inventory and fleet of large student event marketing props. Working with the student leaders, supervise a comprehensive inventory management plan to ensure student giveaway items are stocked and explore new items to add.
• Serve as the event manager and student support for all student-facing alumni events. Based on the vision and strategy set forth by the Associate Director, you will be responsible for managing the conceptualization, design, attendee management (list generation & registration), marketing & communications, execution, and program management, including possible sourcing and management of student and professional volunteers, from pre-event to post.
• Manage student engagement follow-up and stewardship processes which may include writing follow-up communications and surveys, inputting and ensuring accuracy of contact reports, and ensuring students are classified in correct categories for further communication activities.
• Champion engagement of recent graduates by supporting transition year and commencement related activities such as Affinity Graduation ceremonies, Grad Bash, and more.
• Complete project briefs promptly for all projects under positions purview.
• Direct student volunteers who co-lead event operations, set up and execution.
• Serve as a collaborative partner to campus entities such as New Student and Family Programs, the Center for Student Involvement, and others as needed and provide consistent flow of information regarding the teams student engagement efforts.

Other Engagement Duties as Assigned

• Partner with campus partners to engage students and volunteers and allies to the Alumni Association.
• Meet annual contact report metrics.
• Represents Alumni Association at alumni engagement roundtable meetings, Board meetings and other campus and division meetings. Coming prepared to contribute and share your voice and insights with colleagues.
• Responsible for special projects as requested by management.
• Supports all Alumni Association staff members, demonstrates leadership by example and cultivates positive morale with all staff members.
• Completes other duties as needed.

What You Should Know

• This position has the ability to work a hybrid schedule with some days on campus and some days remote. This position is also responsible for managing in-person, weekly evening meetings with students on Tuesdays during the Fall and Spring semesters. Monday, Wednesday, Thursday and Friday will typically follow an 8 am - 5 pm schedule.
• During the semester, this position will be regularly required to work evenings/weekends. Ample notice will be provided!
• This position may require local, regional, and out-of-state travel to engage with university constituents.
• Due to event set up and take down, this position requires the ability to lift 60 pounds and to be on your feet for long periods of time.

What We Can Offer

The salary range is $60,000 - $69,000 annually. Relocation assistance may be available within department guidelines.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be engaged. Be inclusive. Be Boulder.

What We Require

• A Bachelor's degree (or equivalent experience).
• 1+ years of professional, job-related experience.
• A Valid U.S. Driver's License.

What You Will Need

• Ability to organize and manage multiple projects/tasks simultaneously; the ability to work independently and on a team, and adapt to changing priorities.
• Demonstrated communication skills for both in-person and written communication.
• Ability to establish and enhance interpersonal relationships, including ability to coordinate and manage volunteers.
• Strong communication skills include participating in public events and representing Advancement and the university professionally.
• Ability to analyze information/situations and solve problems.
• Ability to exercise a high degree of tact, discretion, and collaboration in working with a diverse range of constituents including employees, students, volunteers, alumni, donors, and campus colleagues.
• Strong attention to detail and to visual appeal of presentation materials.
• Growth mindset, resilience and perseverance.
• Ability to embrace the shared values of the Office of Advancement.
• Public speaking skills.
• A self-starter/self-learning mentality.
• Strong data/database management and manipulation skills.
• Ability to lift up to 60 lbs. in event set-up and breakdown.

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.
Please apply by May 12, 2024 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Program-Manager-Forever-Buffs-Student-Outreach-and-Philanthropy/56060


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