Job Details

STUDENT SERVICES ASSISTANT

Grossmont/Cuyamaca Community College District

Posting Number: 17-00037

Department: G - Student Services

Site: Grossmont

FTE: 1.0

Months: 12 Month

Pay Grade Level: CL-25; Step A or B

Starting Pay Rate: $2,917 or $3,085 per month

Work Hours: Monday - Friday: 8:00 a.m. - 5:00 p.m.

Shift Differntial: None

Required Applicant Documents: Resume Cover Letter

Special Instructions to Applicants:
Applicants, interested in applying to this position must submit all of the required application materials by the closing deadline.

Applications with pictures and personal information will not be accepted.

REQUIRED DOCUMENTS:
1) Complete District application
2) Complete and current resume
3) 1 Page Cover detailing how you meet the requirements of the position.

Closing Date: 12/12/2017

Job Summary:
SUMMARY:

Under the direction of an assigned supervisor, perform specialized and complex clerical and technical duties involved in providing assistance to students in assigned Student Services areas.

ESSENTIAL FUNCTIONS:

Provide a wide variety of information and assistance to students regarding transfer requirements, graduation requirements and selected major requirements according to established guidelines and procedures.

Provide technical assistance and information to students regarding records, registration, EOPS, career, interest, aptitude test or counseling services; refer students with professional needs to a counselor.

Explain college and counseling policies and procedures to students; schedule counseling appointments and maintain related records.

Make referrals and assist students in the use of the Center, library, job placement and financial aid offices and other resource facilities on and off campus.

Obtain district and other college transcripts for counselors utilizing filing and data processing system.

Disseminate brochures and applications for college programs, articulation agreements, microfiche and college catalogs; assure college entrance exam applications are available.

Maintain files on waived tests, microfilm and college files for state colleges, community colleges and other universities.

Operate a variety of office equipment including a personal computer, printer, word processor, copier, microfiche and microfilm reader and printer, typewriter and ten-key calculator.

SECONDARY FUNCTIONS:

Compile and prepare statistical and other reports and records as assigned; prepare letters and other correspondence.

Maintain departmental area(s) in a safe, clean and orderly condition; assure compliance with established safety procedures and regulations.

Order materials for staff as necessary.

Train and provide work direction and guidance to student workers.

Maintain currency of qualifications for area of assignment.

Perform related duties as assigned.

Minimum Qualifications:
EDUCATION:

Graduation from high school or equivalent supplemented by specialized college-level course work.

EXPERIENCE:

Increasingly responsible clerical experience involving extensive public contact.

KNOWLEDGE OF:

Modern office practices, procedures and equipment including telephone techniques and etiquette.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Recordkeeping techniques.

ABILITY TO:

Provide a wide variety of information and assistance to students regarding transfer requirements, graduation requirements and selected major requirements according to established guidelines and procedures.
Apply and explain rules, regulations and policies regarding assigned student services area.
Learn the applicable sections of the State Education Code and other relevant laws.
Operate a variety of office equipment including a personal computer, printer, word processor, copier, typewriter and ten-key calculator.
Operate a personal computer including various software packages to enter and retrieve data using keyboarding skills in an efficient and effective manner consistent with requirements of the position.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Plan and organize work to meet schedules and time lines.
Analyze situations accurately and adopt an effective course of action.
Train and provide work direction to others; assign and review the work of others as required.
Understand and follow oral and written directions.
Perform basic mathematical calculations quickly and accurately.

Preferred Qualifications:
N/A

Other Licenses and Certifications:

Working Conditions:

General Employment Information:
Information provided by the applicant, other than that requested for statistical purposes by the Employment Services Office, which indicates candidate's gender, age, ethnicity, religious preference, etc. will be removed from the application. All submitted materials become District property and cannot be returned.

BENEFITS: The Grossmont-Cuyamaca Community College District provides an excellent comprehensive benefits program including medical, prescription drugs, vision care, dental, life and income protection insurance, and membership in the Public Employees Retirement System (PERS) or the State Teachers' Retirement System (STRS).

Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.

NOTE: Offers of employment are contingent upon successful fingerprint clearance. A $32.00 processing fee plus Live Scan fee will be required.

Applicants who are protected under the Americans with Disabilities Act due to a disability and who require accommodations for completing the application process or interviewing, please notify the District Employment Services Department. Phone (619) 644-7632.

GCCCD is an Equal Employment Opportunity and Title IX employer.

Posting Date: 11-20-2017

Date Job Commences: February 2018

To apply, visit: https://jobs.gcccd.edu/applicants/Central?quickFind=51915

The Grossmont-Cuyamaca Community College District (GCCCD) is committed to providing learning and working environments that ensure and promote diversity, equity, and inclusion. People of diverse backgrounds, perspectives, socioeconomic levels, cultures, and abilities are valued, welcomed, and included in all aspects of our organization. GCCCD strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.

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